Section 7, LETTER OF AGREEMENT BETWEEN THE AFRICAN DEVELOPMENT FUNDAND THE REPUBLIC OF SIERRA LEONE AGR582 25th NOVEMBER, 2020

08 (Completion Reprt) of the General condirions, no later thi sL' (6)months after the Closing Dare. Sac:ion3.06. Financial]\lanagemenc (a) Internal Con trol, The Recipient shall mahtain and shall cause the Erec utlng :gen. y tomarnhm proper records ard procedu eS i acrcrdance wirh the provisions Se. tion7.07 (Accoutl Records and Audit) of theGeneral Conditions. o) nt lna cla R \\'irhtut linitaticns ro rhe provisions of Se, ion 1.06 II (c) (Fi nanc ia! t{anage me ru) of this Agreemen t, the Recipienr shall prepare and tmi:h Iotlie Ea.-:k quanerly after tlie end of the Financial Audit. financial rep<.rrs for tia F;cjecr no later 0ran fony_five lj ) laysrespectrr e quaner in fc:m and substance sadsfacrory Io the lanl (i) The Recipient shall have its frnancial staremens lor the project au :ireri andcenified in accordance \+.irh terms cf reference "...r;o;; ;" Bani r-r, .r udllService of Sierra L:one { ASSI_) or a comperiri\.ely ...*1,.i",-0.*"d( r au,lirorappoinred by rhe R :cipier,t *,ith the appror.al of rhe Bank. The audit shall cover the entire nr.o (2);;ears project implemenrarionthe event rhat rhe piojecr irot.,n.nu,ion pu.l"o, ,r'*',JrlI "r... ,nyears lifespan. rhe financial sz end olthe projecr. ttem'nts shall be audited at mi,j-term (ii) erio.t. In t*. (2) :d a the (iii) }]j:::j!ffi,r[,l .:rrnr. i.nrer alia: (i) a comprete ser or ,ina,,ciar on sai,l finaneia, ,..,_r.oj.., implemenarion period with rhe audiror opi rion tumished,. ;J;;;:T::.il'.J't,|i.ffiTff:: jT:: *o ;; -;; (i") The cost of rhe exremal audir *ilt be bome out oi tlwhenever such e.rtemar uuait is conarcre;;. r* proceeds of re Grant independenr au,litor. For audit done ;;;;ra:r*.tr com:rFtirively ecrLired incidental elipenses incurred in con,.l..rcting rhe audit. Project shall pa or ',nly l?q)( -5- al€da Btut - 0lD€l.lop B.P.l3s- - Abidjeo 0 - Cor. d lroi II.:.dqur rtc.s: _{Fi:.r Tet: [2:_n :0:6 g +r?0.16J9_OC - IsEmet: sux_.Idb_pp \!- Section 3.07. Procurement. G) All Goods and Consulting Services required for the Project and to be financed out of the proceeds of the Grant shall be procured in accordancc with thc rcquirements set forth or referred to in the Procurement Framework and the provisions of the Recipient's procurement plan for the Project and set forth in Annex ly (procarement plan) of this Agreement which may be amended from time to time in accordance with the provisions of paragraph (c) below. (c) Procurement Plan. The Procurcment Plan shall at least cover the first eighteen (lg) months of the Project implementation period, and'shall be updated by the Recipient on an annual basis or as needed, and each such update shall, to the extent practicable, cover a period of at least eighteen (18) months of the project implementation period. Any revisions or updates to the Procurement Plan shall be made in writing with the Bank's prior approval. (d) Use of the Bank's P rocurement lVI ethods and Procedures ("PMPs") (D Methods. Each contract for consulting Services required for the project shall be procured in accordance with the Bank's procurcment Methods and procedures using the relevant Standard solicitation Documents and the methods prescribed in the Procurement Plan. (iD Procu remen t Oversieht: (A) The Procurement Plan shall set fo(h those conkacts which shall be subject to the Bank's Prior Review and Post Review. In accordance with Section 7.02 (c)' (Cooperation and Informatior) of the General Conditions, the Bank may, upon reasonable notice to the Recipient, conduct supervision missions, independent procurement reviews and inspection concerning the procurement undertaken using the proceeds of the Grant. Section 3.08' Documents: Records. In addition and without limitation to the obligations set forth in Section 7.07(c) (Accounts, Records and Audit) of the General conditions, the Recipient shall ensure that: farK -9- (B) Ueadq T.| (225\ 20 26 rA $D0.2639.00 - Itr teEet: lvww.a [d b.o rs uartersi Africrn Devclopment Bank- 0l B.p. l38i- Abidjan 0l - Cotc d,Ivoirc (b) Delinitions. Unless the context otherwise requires, the capitalized terms used in this Section 3.07 (Procurement) inctuding those describing particular procurement methods or methods of review by the Bank of particular contracts, have the mearings ascribed to them in the Procurement Framework. -s (a) (b) the reprcsentatives of the Bank are: (i) able to examine all records referred to $ore in paragraph (a); (ii) provided all such information conceming such records as they ,ray trom time to time reasonably rcqueiU and (iii) able to disclose such records and infol nation to the Donors, where applicable. Article [V $dr[il!g[ Remedies of the Bank Section 4.01. Other Events of Susoension. For the ;rurpose of Section 5.02 (l) r t (Orher E enls of susperuioz) of the Genelal conditions, the orher events of suspension of ,re Gra,rt consist of any circumstance arising which in the opinion of the Bank interferes with or threatens to interfere with the successful completion of the Project or the accomplishn,.nr o'its purPos€s. Section 4.02. Events of Cancellation. The Burk may, by notice to the Recipien! (.ncel the whole or part of the Gran! as the case may be, if any of the events listed in Sec on :.03 (Cancellation by the Ban&) of the General Conditions occur. Article V Authorized Renlesentatives. D ,te. Addresses Section 5.01. Authorized Reore:q!q!_!yE. The Minister for Finance or such other ,.:rsor as the lr{inister for Finance may desigrate in writing shall be the authorized rcpresentati\ for the purposes of Article D( (Miscellaneous Provisions) of the General Conditions. -10- He.d T.l. (22, 20 25 44 44 20.26J9.00 - ht m. .: EE!4t!!4I8 i!5quricrr. AfricrE lLy.,l,opm.nt Brrk- 01 B,P. l3E7 - Abidjso 0l - Coar d,lvoirc all records evidencing expenditures under the Project are retained for five (5) I :ars rfter the Closing Date, such records to include: (i) this Agreement, all addenda thereo and any amendments thereto; (ii) the Recipient s financial and nanative progress reports ubm rtted to the Bank; (iii) the Recipient's financirl informltion related !o the Grong inclu,rrng audit reports, invoices and payroll records; (iv) the Recipient's implementation docurrrentation (including sub-agreements, procurement files, contracts, purchase orders); and AAL -lt- Afiicro Dcvelopn tent Banh - 0t B.P. r3S7 Mailing Address: Ministy of Finance Treasury Building George Sheet ts r€etown REPUBLIC OF SIERRA LEONE Tel: Q32) 76 6t t2 Zs E-mail : fsecretarv@mof.sov.sl Minister of Finance Headquarters Mait Address: African Development Bank 0l B.P. t3S7 Abidjan 0l REPUBLIC OF COTE D'IVOIRE Tel: Q2s) 20 26 U 44/20 26 39 0o The Director, African Natural Resources Centre Country Office Mailing Address: A^liican.Development Bank Group 13 t amina Sankoh Street 5th & 6th F loors, Bishop Building Freetown REPUBLIC OF SIEzurA LEONE Country Manager Sierra Leone Country Office -Abidjrn 0l - Section 5.02. Addresses. Th€^folollg addresses are specified purposes of \fticl,: X(Miscellaneous provjsrbns) ofthe Ceneral Conditions: -t For the Recipient: Attention: For the Bank: Attention: Attention Ad( Tel: (22r 20 26 41 ,1.lll0,26j9.m - trcrn.i: lr'n.ry.a fd b.o rq Coa. d'lvoir. '.F (ai The table below indioat€s the categories of Eligiblc Expcnditure to bo finonced o'rt of thc ,.*""it "i ,ft" Gr"", and the amount allocated to each category : -12- ANNEXII ALLOCATION OF THE GRANT Brnk - 01 B.P. I J87 - Abidirn 0l - Cot. Expenditure in Units of Account CategorY 0.37 Consulting Services 0.06 Goods 0.07 Miscellaneous / Other 0.50 Total cost A)K 2t26 4 44l10.26J9.00 - Int"ret: rY lv.afdb.ors d'lgoir. +- 'Anti-Corruption Policies" means the llniform Framework for Preventing and Combating Fraud and Comrption dated September 2006, the Whistle Blo'ving and Complaints Handling Policy dated lanuary 2007, the Procurement Frame.uork, the Cross-Debarment Agreement and the Sanctions Procedures of the African Del clopment Bank Group issued 18 November, 2014 as'-tte same may be amended from tim to trme "Bank's Safeguards Policies" means policies, procedures and guidelines of he ttank that concern environmental and social matters including, the Bank Croup ',rtegrated Safeguards System (Policy Statemen! Operational Safeguards and Guidance I\laterials), the Involuntary Resettlemsnt Policy, the Environmental and Social A sessment Procedures, the Bank Croup Policy for Disclosure and Access !o Information, he [tank Group Policy on Poverty Reduction, the Gender Policy, as the same may be rmerrded and revised from time to time. (Completion Report" means a comprehensive report on inter alia, the exec rtion and the initial operation of the Projec! including the cost and benefits derived rnd trr Lre derived therefrom, the perform:nce by the Recipient and the Bank of their '':spertive obligations under the Agreement, the accomplishment ofthe purposes of the, 'rant and the plan designed to ensure ttre sustainability of the Project achievements. amongst others to be prepared and subrnitted by the Recipient to the Bank in accord.rnce ryith the terms of this Agreement. "Cross-Debarment Agreemeut' means Agreement for Mutual Enforc, ,nenr of Debarment Decisions dated 9 April 2010 and entered into, amongst th, Afrrcan Development Bank Croup, thc Asian Development Bank, the European lank for Reconstruction and Development, the Intr:r-Atnerican Development Barik (,oup and the World Bank Group as the same may be amended from time to time. 'Disbursement Handbook" means the Disbursemsnt Handbook o{ tht Afrrcan Development Bank Group dat.:d March 2020 setting out the disburserrent polit:ies, guidelines, practices, and procedures of the Bank- Group the same may be rmended from time to time. a.K- J -13- sHcrdqo.rt rt: Afti:.! Dtt'.lopllcnt B.nk - 0l B.P. 1387 - Abidirn 0l - Cotc d'Ivoirc "I.L (n, 20 26 4A 4420.26J9.0( - lDt mcl: !!E!IBU4 ANNEX III DEFINITIONS "Date of the Agreement' means the date of countersignature ofthe Agr=em. nt b1 the Recipient. ? 'Eligible Erpenditures' means expenditure determined as eligible for Barrk Group financing under the Policy on Expenditure Eligible for Bank Group Financ ng dited March 200E as the same may be amended frum time to time. 'Procurement Plan" means the procurement plan for the Project set forth in , rnne>. IV (Procurement Plan) lo this Agrcentent pn;part:d in accordance with the pro urenrent Framework indicating, among other things: (i) the particular activities rerruire(t to implement the Project; (ii) the proposed methods for procurement; and (iii) the applicable review procedures as the samc shall be updated from time tt timt, in agreement with the Bank. "Project Report" means the report pre-)ared by the Recipient pursuan to rhis Agreement containing project irformation that includes sources and uses ,f funds including those committed, with the cor respcnding budges, progress ot protect implementation made in the achievemen: of . the results together with sr,oporring schedules and highlighting issues that require attention. A..'L -14- ( I3. Haadq ur rtcri Tcl: (225)2025 tAt 20.2639.00 - I rtcmet: g414@!,gg : Afrkro DcvCopmcct B.nk-01 B,1. lllT -Abidj.n 0l - Cot. d'lyoirc E. "Procurement Framework" means (i) the ?rocurement policy for Bank Grou, Funded Operations dated October 2015 and effectire jauuary l, 2016; (ii) ttre Medroo, rlogy for Implementation of the Procurement Policy of the African Development Ean[ (iii the Operations Procurement Manual for the African Development Bank; anc (iv) the Procurement Toolkit for the Afr:can Develcpment Bank as the same ma)l be rmerrded from time to time. III t I I I TI ANNEX IV PIIOCUREMT]N]' PLAN -15- Pme ot ll:lDk - 0l B.P. l3E7 - Abi I It lttltl to.t; .'\lriran Dcvclrr ,t .lan 0i - (lorr d'lvoirc Procurem ellt Syste!r Packrge No. Package Description Caregory Estimated Cost (UA) ProcuremeDt Method Prc-or Post- Quslification ProcureDretrt Oversight Plloued SIN Publicatiou DateBP1T Provide Handheld deviccs (Tablets) for Mines Compliance Officers ro improve efficiency in reporting and opelational effectiveness and to also ensure a transparent, easy and timely access to data and information Goods 60 ocu-N Post Prior January, BPM Training of Anisanal Smallscale Miners (AsMs) in Enyironment, Health and Safety issues and mining aod Processing methods Codsultiog 60 IC Post Prior February, [[rt{lqurrters Icli (?25) 20 26 .l-t.l{20_26.-l 9.00,lnrtrner .-P =s Consultirg 50 IC l'ost Prior lU{rch, 2021 IIP\I l Conduct outreach and sensitization programs for ASM Consultilg Serviccs .15 LCS Post Prior Ja n uary, ! guidelines for the establishment of Financial & Technical Assistance (FTAP) Programmes for ASM Devclop Consulting 65 LCS Post Prio r Juue,202l ul,tI Deve lopment of action plan an ASM Strategy with a costed CoDsultilrg .10 IC Post Prior February BP}I workshops on effects of rmercury pollution on &e environment Faci litation of ConsultiDg 1t) r_cs Prior Juue 2021 t IJsr\a{ -J I I I I I I III I ItI I Strengthen capacity of Mines Compliance Officcrs to monitor actiyities ofASM to restore mined out lands to other viable socioeconomic uses a.s,q -16- clop mclt Balk - 0l ll P. 13E7 - ..\bidjar: 0l - C Dtcmcti lr.l}.w.eldb.orp rters: AlHcro Devllt'udqua 1el: (225) 20 76 41 Un0.263r.n0 _ I \ .)tc d'Ivoirr 'x--w I'ost r I I I I I I I r I I I I I r I r I ll=. I BP}I lt Monitoring & Evaluation CoDsulting l5 rc Pos t Prior hnuary I]PNT 9 Financial Audit Coosulting 25 LCS Post Prior September 'fota I 430 P"rq -17 - IJ.I'. 1387 - rlbidjao Ul - C()rl. d,tvoirrlleatJq urrters: AlHcaD l)cvclopnlrtt llaDk - 0l 'Iet: (225) 20 26.l.t 44nb.26j9.00 - Intcnrct: \rrrr.afdb.otl E\N ) RRALEO : TRANSITION SUPPO RT FACILITY flSN PILLAR IIILIC OF SIE .t.ED S ItT ID. N l-t]00-0 RANT NO 501635II ENIL{NCING E CIENCY AIID SUST AINAI}ILITY OF AR'IISAN ALAND 590015 SNIALI.SCALE GTIIROU GII CLIIVI ATE SMAR'I'AC'I'IONS .LETTEROF AGREEMENT The country Manager for Sierra Leone country offrce (the *country Managef') should download and print two (2) conies of the attached Letter of Agreement (the " Agreement") on ordinary white paper; The Country Manager should sign page 2, and initial the bottom left hand comer of each page of the Agreement (including the cover and lnnexes but excluding the signature page of both copies of the Agreement), PLEASE DO NoT DATE THE LETTER AGREEMENT AS IT IS ALREADY DATED ON PAGE I; Both copies of the Agreement should then be ransmitted to the Minister of Finance , Minisky of Finance of the Republic of Sierra Leone , who should initial the bottom right hand corner ofeach page (including cover and anneres but excluding the signature page of both copies of the Agreement); The Minister of Finance should SIGN AND DATE PAGE 3 in the appropriate space provided above his name and title; The Minister of Finance should return the Agreement to the Counky Manager ; When the above procedure is completed, the representatives of Republic of Sierra Leone, should each be given one (l) original copy of the duly signed and initialed Agreement, and they witl frll and sigr the form for acknowledgement of receipt of original copy of the Agreement; The duly signed Agreernent will be scarured by the Sierra Leone country ofhce and sent to PGCL 1 via e-mail; PGCL I will undertake SAP formalities on the basis ofthe scanned agreement; and One (1) original copy of the duly signed and initialed Agreement must be retained by the Country Manager, and transmitted to Abidjan for binding and records, together with the above-mentioned signed acknowledgement of receipt forms. OLAKEMI SALAU 25 NOYEMBER 2O2O DATE: Olakemi SALAU Consultant, PGCL.I Note: You shall he returning one (1) original copy of the Agreernent to PGCL I for binding anl records. Thanks. Thank you. iiiSTF.UCTIOiiS FOR SiGiiAT-iJR.E OF AGR,DEiViEIiITS CUTSIDE TIM, BANK.S TIE.\DQUAII.TERS S]];\*T,,IA PDF 5. 6. ACKNOWLEDGEMENT FOR}I LETTER OF AGREEME NT TRANSTTION SUPPORT I'ACTLITY (TSF) (EN}IANCING EFTICIENCY AI\D S US TAINABILITY OF ARTISANAL AND SMALL.SCALE MINING T}IROUGH CLIMATE SMART ACTIONS) RtrPUBLIC OF SIERRA LEONE RECETVED (1) ONE DULY EXECUTED ORIGTNAL OI'TIm ABOVE.MENTIONED LETTER OF AGRJEMENT ON BEIIALF OF REPTIBLIC OF SIERRA LEONE TITLE : M hr'-^ "1 i-t,z!&v.,,... SIGNED fi n-prtr+ (t * i-'.-) r.4 !i7c1t; -,N DATE: 2-:1 t.1 xtrovdmg MULTINATIONAL NAME : '>,>2<)