Section 34, The National Civil Registration Act, 2016

(1) All persons subject to civil registration shall have a Personal Registration File which shall be manual and an entry in the Integrated National Civil Registration System which shall be electronic. (2) The Personal Registration File shall be made and kept at the region, district, or chiefdom of the person’s permanent address. (3) The Personal Registration File shall contain the following data- (a) name; (b) sex; (c) day, month and year of birth signature, thumb print, or other form of authentication; (d) National Identification Number, and for foreign nationals, National Identification Number of foreigner; (e) citizenship; (f) place of birth, region, district, chiefdom, and for persons born outside Sierra Leone, country of birth; (g) permanent address- region, district, town, chiefdom, residential quarter, street, building number, floor number, apartment number, electronic address, where available; (h) family status; (i) spouse’s National Identification Number or (j) childrens’ National Identification Number or (k) mother’s National Identification Number or (l) father’s National Identification Number or (m) personal identity document type, number, date of issuance; and (n) previous permanent address, peculiarities, date of issuance of the Personal Registration File, name and signature of the official. (4) The Personal Registration File of citizens shall be created on the basis of one of the following documents- Restoration of names. Issuing birth certificates to foreign nationals. Personal File. 22 23 (a) birth notification or certificate; (b) application by the person settling at a permanent address in the locality and; (c) Sierra Leonean citizenship certificate with copies of civil status documents and an application for permanent address at the locality. (5) The Personal Registration File of foreigners shall be created on the basis of one of the following documents- (a) permission for permanent stay; (b) temporary refugee certificate or birth notification for the child of parents with refugee or humanitarian status; (c) application by the person settling at a permanent address in the locality; and (d) certificate of a person without citizenship. (6) The data in the Personal Registration File shall be entered, kept and maintained on the basis of the required documents as stated above. (7) The Personal Registration File shall be stored for a period of 150 years from the date of creation and upon expiration of which it shall be transferred to the national archive. (8) The Register of citizens shall comprise all Personal Registration Files of citizens with permanent address in Sierra Leone. (9) The Register of foreign nationals shall comprise all Personal Registration Files of foreigners with permanent address in Sierra Leone. (10) The Register of Deaths shall comprise all Personal Registration Files of citizens and of foreigners with recorded death related data. (11) The Archive Register shall comprise the Personal Registration Files of persons with permanent address who are no longer in Sierra Leone, as well as of those persons whose citizenship has been withdrawn.