Seventh Schedule, Sierra Leone Seed Certification Agency Regulations, 2018.

Prescribed Forms Form 1 Regulation 16(1) APPLICATION FOR REGISTRATION AS SEED GROWER Applicant's name and address:.............................................................................................. Name and address of farm:................................................................................................... Species to be grown: . . . . . . . . . . . . . . . . . . ...Cultivar:.................................................... Parent seed: Class:.........................Certification No:................. Quantity (kg): ............. Source of parent seed......................................................................................................... For hybrids: Female parent: Cultivar: . . . . . . . . . Class: . . . . . Certification No: . . . . . . . . . . Quantity (kg): Male parent: Cultivar: . . . . . . . . . Class: . . . . . Certification No: . . . . . . . . . . Quantity (kg):........................................................................................................................................ Proposed hectare:.................................. Proposed planting date:.................................... Previous species and cultivars grown in the field during the last two growing season: Species and cultivar Season (year) .................................................................................................................................................. 46 47 Comments: ............................................................................................................................ Date: ....................................................Signature: ............................................................... (A map giving clear instructions on how to reach the farm must be drawn as specified below:) Application received: ............................... Fee paid:.............................for .................. hectares Approved for the period..................................................to.............................................. Not approved for reasons.................................................................................................. REGISTRATION No. .......................................................................................................... .... ........................................................... .................................................................. Form 2 CERTIFICATE OF REGISTRATION AS SEED GROWER (Regulation 8 (4)) REGISTRATION No:.................... Name and address of seed grower:....................................................................................... ............................................................................................................................................... You are hereby registered as a seed grower to grow: Species: ...................................................................................................................................... Cultivar:................................................................................................................................. Intended seed class:............................................................................................................... From parent seed stock of: Seed class:.......................Source.……………….…Certification No:…………………… For hybrids: Female parent: Cultivar: .................Class: ......................... Certification No:.................... Male parent: Cultivar: ....................... Class:..................Certification No:................... This registration is valid for the period: ...................................to.................................. …………………………………… ………………………………………… 48 49 Form 3 Regulation 6(4) FIELD I NSPECTION REPORT No: ................... Name and address of seed grower:................................................................................... ....................................................................................................................................................... Name of farm:.............................................................................................................................. Crop registration No: ........................... Species: .................... Cultivar:...........Intended seed class: ................................................................................................................................. Parent seed Certification No.: ........................................................................................... For hybrids: Female parent: Certification No................Male parent: Certification No.:..................... INSPECTION RESULT Hectares (planted): .................................................................................................................. Isolation (metres/days/barriers): ...................................................................................... Cultivar purity: ...................................................................................................................... Diseases: .............................................................................................................................. Weeds and other crop plants: ........................................................................................ Remarks: ............................................................................................................................ Date:…………………............... ………………………………… ……………………………… Signature of Grower Signature and Inspector's No. Form 4 APPLICATION FOR SEED INSPECTOR'S LICENCE (Regulation 12(2)) Applicant's name and address:.......................................................................................... ............................................................................................................................................... Employer's name and address:.......................................................................................... ............................................................................................................................................... Qualification (certificates, diplomas, degrees, etc.): ........................................................... ................................................................................................................................................... Employment record: Employer post period of service ................................................................................................................................................... ........................................................ ................................................ Date Signature of applicant Application received: .....................................Fee paid..................................................... Approved for the period.......................................... to........................................................ Not approved for reasons.................................................................................................. LICENCE No. ........................................................................................................................ ………………………...............… ………………............…………………… 50 51 Form 5 Regulation 19(1)(2) SEED INSPECTOR'S LICENCE LICENCE No. .................. A Seed Inspector's licence is hereby granted to (Name and address): ................................................................................................................................................. ................................................................................................................................................ ................................................................................................................................................ of (Employer's name and address): ................................................................................................................................................ .................................................................................................................................................... ................................................................................................................................................... for the period ....................................................to............................................................... This licence is issued subject to the conditions specified below: ……………………...……… .......................................... 1. Field inspections shall be conducted in accordance with Regulation 12(1). 2. The holder of this licence shall make available field inspection reports to Sierra Leone Seed Certification Agency as and when directed by the Controller of Seeds. 3. The holder of this licence may also sample seed. 4. The licence is valid for twelve months. 5. The Controller of Seeds may revoke or suspend this licence without notice if he is satisfied that the holder of the licence has conducted himself in a manner inconsistent with these regulations. 6. The holder of a licence shall be required to reapply to licensing Agency in case of movement from one Organisation to another within 21 days. 52 53 Form 6 Regulation 20(2) APPLICATION FOR SEED SAMPLER'S LICENCE Applicant's name and address:............................................................................................... ............................................................................................................................................... Employer's name and address:........................................................................................... ................................................................................................................................................ Qualification (certificates, diplomas, degrees, etc.): ............................................................ ............................................................................................................................................... Employment record: Employer post period of service ................................................................................................................................................. ............................................ ............................................. Date Signature of applicant Application received:...................................................Fee paid ............................................ Approved for the period ........................................to......................................................... Not approved for reasons LICENCE No......................................................................................................................... ......................................................... ................................................ Form 7 Regulation 20(1) SEED SAMPLER'S LICENCE LICENCE NO.......................... A Seed Sampler's licence is hereby granted to (name and address): ................................................................................................................................................ ..................................................................................................................................................... ................................................................................................................................................... of (employer's name and address): ................................................................................................................................................ .................................................................................................................................................... .................................................................................................................................................. or the period .............................................to...................................................................... This licence is issued subject to the conditions specified below: .............................................. ................................................ 1. Seed sampling shall be conducted in accordance with Regulation 13. 2. The holder of this licence shall not carry out seed sampling without a Seed Sampler's licence. 54 55 3. The holder of this licence shall make available seed sampling reports to Sierra Leone Seed Certification Agency as and when directed by the Controller of Seeds. 4. The licence is valid for twelve months. 5. The Controller of Seeds may revoke or suspend this licence without notice if he is satisfied that the holder of the licence has conducted himself in a manner inconsistent with these regulations. 6. The holder of a licence shall be required to reapply to licensing Agency in case of movement from one organization to another within 21 days Form 8 Regulation 21(2) APPLICATION FOR SEED ANALYST'S LICENCE (Regulation 14(2)) Applicant's name and address:......................................................................................... .......................................................................................................................................................... Employer's name and address:............................................................................................. ............................................................................................................................................... Qualification (certificates, diplomas, degrees, etc.): ........................................................... ................................................................................................................................................ Employment record: Employer post period of service ................................................................................................................................................ ................................................................................................................................................. ..................................................... ......................................................... Date Signature of applicant Application received: ............................................Fee paid.............................................. Approved for the period ......................................... to ..................................................... Not approved for reasons LICENCE No. ..................................................................................................................... ..................................................... ........................................... 56 57 Form 9 Regulation 21(1) SEED ANALYST'S LICENCE (Regulation 14 (1)) LICENCE No. .............. A Seed Analyst's Licence is hereby granted to ( name and address): ......................................................................................................................................................... .................................................................................................................................................. ............................................................................................................................................... of (employer's name and address): for the period ...........................................to ...................................................................... This licence is issued subject to the conditions specified below: .................................................... ......................................................... 1. Seed analyses shall be conducted in accordance with Regulation 14 (1). 2. The licence is valid for twelve months. 3. The Controller of Seeds may revoke or suspend this licence without notice if he is satisfied that the holder of the licence has conducted himself in a manner inconsistent with these regulations. 4. The holder of a licence shall be required to reapply to the licensing Agency in case of movement from one Organization to another within 21 days Form 10 Regulation 22(2) APPLICATION FOR SEED TESTING LICENCE Applicant's name and address: Name and address of premises: .............................................................................................. .................................................................................................................................................. Species to tested: ..................................................................................................................................................... ............................................................................................................................................... Type of seed testing equipment (Please attach list). ................................................... ............................................... Date Applicant Application received:................................... Fee paid....................................................... Approved for the period............................................... to ................................................ Not approved for reasons................................................................................................... LICENCE No. ........................................................ ................................................ 58 59 Form 11 Regulation 22(1) SEED TESTING LICENCE (Regulation 15 (1)) LICENCE No. .............. A Seed Testing Licence is hereby granted to (name and address): ................................................................................................................................................... ............................................................................................................................................... . ........................................................................................................................................................... of (name and address of premises): ............................................................................................................................................... ................................................................................................................................................... ..................................................................................................................................................... for the period ......................................................to............................................................ This licence is issued subject to the conditions laid out overleaf. ..................................................... ....................................................... A licensed seed testing station shall - (a) be housed in premises approved by the Controller of Seeds and shall be equipped in accordance with requirements specified. No change shall be made without prior approval of the Controller of Seeds to the accommodation or equipment of the station, except replacement of consumable stores. (b) be in charge of a licensed seed analyst. (c) record the results of the seed test on a certificate in Form 17 set out in the Seventh Schedule. (d) make available to the certifying agency every sample tested for random sampling as specified in the International Seed Testing Association rules. (e) state in the certificate whether the seeds are marketable and the category of the seeds. (f) make records available for inspection by the Sierra Leone Seed Certification Agency at all reasonable times. (g) be subject to supervision by the Sierra Leone Seed Certification Agency and shall at all times maintain a level of performance satisfactory to the Controller of Seeds in the tests which it undertakes. 60 61 Form 12 Regulation 23(2) APPLICATION FOR SEED PROCESSING LICENCE Applicant's name and address:............................................................................................. ................................................................................................................................................... Name and address of premises: ............................................................................................. ................................................................................................................................................... Type of drying facilities: ..................................................................................................... Type of cleaning facilities: ................................................................................................. Type of dressing and packaging facilities: ...................................................................... Type of storage facilities:........................................................................................................ Remarks:...................................................................................................................................... Date:............................................. Signature:……………………………………………… Application received........................................... Fee paid .................................................. Approved for the period ...................................................... to ............................................. Not approved for reasons .................................................................................................. Inspected by: ........................................................... Date:................................................. LICENCE No. ..................................................................................................................... ........................................................ ................................................ Form 13 Regulation 23(1) PROCESSING LICENCE LICENCE No: ................. Name and address of seed processor:............................................................................... ..................................................................................................................................................... ........................................................................................................................................................ A Seed Processing License of the following crop(s): ......................................................... is hereby granted to you for processing of seeds at (name and address of premises): ........................................................................................................................... .................................................................................................................................................... ..................................................................................................................................................... .......................................................................................................................................................... for the period: ............................................................ to.......................................................... This Licence is issued subject conditions specified below: ..................................................... ................................................ 1. Offer the machinery in the processing plant regularly for inspections. 2. Display this licence at the place of processing of seed. 3. Licence is valid for twelve months. 4. The Controller of Seeds or his representative shall have access to the processing premises at all times. 5. The Controller of Seeds may revoke or suspend this licence without notice if he is satisfied that the conditions for the licence have not been met. 62 63 Form 14 Regulation 24(2) Ref. APPLICATION FOR SEED SELLER'S LICENCE Applicant's name and address:............................................................................................... .................................................................................................................................................... I hereby apply for a Seed Seller's Licence of the following class(es) (delete where not applicable): (a) General (b) Limited (c) Restricted (d) Unrestricted Name and address of premises: Species to be sold: Type of storage facilities: Date: .............................................. Signature:.................................................................... Application received: ..................................... Fee paid ................................................... Approved for the period .......................................... to.................................................... Not approved for reasons...................................................................................................... LICENCE No...................................................................................................................... ........................................................ ................................................................... Form 15 Regulation 24(1) SEED SELLER'S LICENCE LICENCE No: ................ Name and address of seed seller:............................................................................................. .......................................................................................................................................................... .................................................................................................................................................. A Seed Seller's Licence of the following class(es): ............................................................. is hereby granted to you for sale of seeds at (name and address of premises): ................................................................................................................................................. ......................................................................................................................................................... ............................................................................................................................................... ............................................................................................................................................... for the period:................................................ to..................................................................... This Licence is issued subject conditions specified below: ................................................. ............................................... 1. Offer the seed for retest before the expiry date of the current certification. 2. Store seed in a clean, cool and dry place. 3. Display this licence at the place of sale of seed. 4. Licence is valid for twelve months. 5. The Controller of Seeds or his representative shall have access to the trading premises at all times. 6. The Controller of Seeds may revoke or suspend this licence without notice if he is satisfied that the conditions for the licence have not been met. 64 65 Form 16 Regulation 11 THE S EEDS REGULATIONS, 2018 SAMPLING AND SEALING REPORT REPORT No: ...................... Applicant's name and address: ............................................................................................. .................................................................................................................................................... Crop registration No:.......................................................................................................... Crop certification No: ........................................................................................................ Species: ..........................................................Cultivar:.......................................................... Intended seed class:............................................................................................................. Lot No: .......................Weight of Lot: ………….....……kg................................................. Number and size of containers …………………………………………............................. Tests required:...................................................................................................................... ................................................................................................................................................. Sampling Remarks:.............................................................................................................. ................................................................................................................................................. Sealing Remarks:.................................................................................................................. .................................................................................................................................................... Date: ……………….......................... ………………………… ……………………………… Signature of Applicant or Representative Signature of Sampler Sampler's No. Form 17 Regulation 13(2)(g SEED ANALYSIS CERTIFICATE SIERRA LEONE SEED CERTIFICATION AGENCY SPECIES: CULTIVAR: CLASS: TEST NO: DATE RECEIVED: DATE SAMPLED: LOT NO: ORIGIN: WEIGHT OF LOT: KGS NAME AND ADDRESS OF APPLICANT: PURITY, % WEIGHT GERMINATION, % NUMBER GERMINATION CAPACITY, % Pure Inert Other Weed Normal Hard Fresh Abnormal Dead Seed matter crop seed seeds seedlings Seeds seeds Seedlings seeds Kind of inert matter: Species of other seeds: Species of weed seeds: NUMBER DETERMINATION: Total number of weeds per Kg…………………. 66 67 Other crop seeds: Weed seeds: Moisture Content, % Cultivar Purity, % OTHER DETERMINATIONS Remarks: Date Reported........................................ .......................................... For Controller of Seeds Form 18 Regulation 8(2) THE SEEDS REGULATIONS, 2 018 CONTROL GROWING REPORT REPORT No. ....................... To: ............................................................... ................................................................... .................................................................... Species: ................................................................................................................................. Cultivar: ................................................................................................................................ Certification No: ...................................... Seed Lot No: .................................................... Seed Class:........................................Date Planted:................................................................ Grower:..................................................................................................................................... ................................................................................................................................................. ................................................................................................................................................. TESTS RESULTS Other crop plants:................................................................................................................... ..................................................................................................................................................... ................................................................................................................................................ Off types: .............................................................................................................................. .................................................................................................................................................... ................................................................................................................................................. 68 69 Diseased plants: ....................................................................................................................... ............................................................................................................................................... Cultivar Purity....................................................................................................................................... Remarks:...................................................................................................................................... ......................................................................................................................................................... ............................................................................................................................................... ................................................................................................................................................ ............................. ........................................................................................... Date For/ Controller of Seeds Form 19 NOTICE TO IMPORT SEED (Regulation 28 (b)) Applicant: …………………………………………………………………........………… Physical Business Address: ……………………………………………………..……… Species:…………………………………………………………………………………………... Cultivar:………………………………………………………………………………………… Quantity to be imported: …………………… (in words) ………………………………… Country of origin: …………………..Exporting Company (Name and Address)………………… Status of variety in Sierra Leone: Released:….. Not released.…Pre Released….Others (specify)….......... Official marks of the seed lot: …………………………………………………………... Quality of seed (copy of seed certificates(s) to be enclosed):………………………… Point of entry: …………………………………………………………………...……….. Reasons for the importation:………………………………………….....……………… Expected date for the importation (please specify): ……………………………………. Please note that the following conditions apply to this notice: 1. Seed Import Permit Shall Be Given Before The Seed Arrives In The Country 2. Seedlot Must Be A Companied With A Phytosanitary Certificate 3. Seedlot Must Be Accompanied With An International Seed Testing Association / National Certificate 70 71 4. Sierra Leone Seed Certification Agency Shall Be Notified Before Seed Is Distributed 5. Sierra Leone Seed Certification Agency Shall Draw A Seed Sample For Testing And Reference Purposes 6. This Noticeto Import Seed Is For A Single Entry Only Date: ………….......……… Signature of Applicant: …………………......…….. Notification received: …………………… Fees paid………………………………… Notification approved/rejected……........ Notification No. …………………………… Date: …………………………… Signature (Controller of Seeds): ……………….... Form 20 Regulation30 (1) (a) (i) APPLICATION FOR NATIONAL VARIETY RELEASE TRIALS (Pre-release; including DUS testing) To: The Secretary, Variety Release and Registration Committee, C/O Sierra Leone Seed Certification Agency e-mail: ……………………………………. 1. Name & Address of Applicant: …………………………………………………….. ………………………………………………………………………………………...…… 2. Species:………………………………………………………………………….......... 3. Preliminary designation: ………………………………………………………….... 4. Parentage: …………………………………………………………………………....… 5. Genetic origin, breeding methods etc. : …………………………………………….. 6. Maturity group (early, medium, Late): ……………………………………………… 7. Grain type (dent, semi dent, flint, colour, etc): ……………………………………. 8. Type of release* (general, specific i.e.): …………………...........…………………. 9. Quantity of seed submitted (seed over leaf): …………………………………...… 10.Botanical characteristics. Detailed information…………………………..………… 11.Date Sample submitted: ………………………………….............…………………. Date application received: …………………………………………………....………… Date seed sample received: ………………………………………………………………. Date Fees/amount paid: ……………………………………………….………………….. 72 73 Form 21 Regulation 33(2) APPLICATION FOR VARIETY RELEASE To: The Secretary, Variety Release and Registration Committee, Tel: ...................................... E-mail.................................. 1. Name &Address of applicant: ……………………………………………………….. 2. Breeder (Institution, Country): ………………………………………………………. 3. Representative: …………………………………………………………………....… 4. Species: ……………………………………………………………………........……. 5. Preliminary designation/Code name: ……………………………………………….. 6. Proposed variety name: ……………………………………………………................. 7. Parentage: ………………………………………………….........................………… 8. Genetic origin, breeding methods etc: ……………………………………………… 9. Country of origin: …………………………………………………………………….. 10. Is the variety released in any country? If yes state country and year of release: ……………………………………….………….............................………….........…. 11. Reason(s) for application: ………………………………………………………........ 12. Distinctness, Uniformity, Stability test results from Sierra Leone Seed Certification Agency / Sierra Leone Agricultural Research Institute 13. National Variety Release Trials results from Sierra Leone Seed Certification Agency / Sierra Leone Agricultural Research Institute. 14. Any other information that may support your application Date: …………………….... Signature: …………………… Note: 1. Submit 8 copies each application Date application received: …………………………………………………………......... 74 75 Form 22 Regulations 17(8), 24(e) SEED WAREHOUSE/SLABS INSPECTION REPORT Name of applicant…………………………………………………………….............……. Telephone number:………………………………………………………………………. Name of premises:……………………………………………………………....………… Physical address:………………………………………………………………….………. INSPECTION RESULTS (Warehouse Conditions) Roof/Walls: Ok Not ok Floor/Slab: Ok Not ok Ventilation: Ok Not ok Storage facilities: Ok Not ok General Remarks ……………………………………………………….............................. . .................................................................................................................................................... ................................................................................................................................................... .................................................................................................................................................. OVERALL DECISION/ACTION Premises: License withdrawn ………..… License suspended …………………… Approved for licensing …………. Not approved for licensing……… Seeds stocked:Detained/confiscated………….Recommended for destruction……… Recommended for re- testing ……………. …………………… Date …………………………….. ……………..................................…………. Signature of Authorized Representative Signature of Inspector Form 23 Regulation 29(2) NOTICE TO EXPORT SEED Applicant: ……………………………………………………………………..…………… Physical BusinessAddress: ……………………………………………………………… Species: ……………………………………………………………………….............…... Cultivar: ……………………………………...................................……………………… Quantity to be exported: …………………….. (in words) ……………………………… Country of final destination: ………………...................................…………Name and Address……………….……......................................................................................…… Status of variety in Sierra Leone: Released:……... Not released.……….Others (specify)….. Official marks of the seed lot: ………………………………………………………..….. Quality of seed (copy of seed certificates(s) to be enclosed): ………………………. Point of exist: …………………………………………………………………………….. Expected date for the exportation (please specify): ………………………………….. Date:………………… Signature of Applicant: ……………………..……………… Notification received: …………………… Fees paid ………………………………… Notification approved/rejected……...... Notification No. …………………………… Date: ………………………… Signature (Controller of Seeds): ……………….... 76 77 EIGTH SCHEDULE Regulation 7(5) MAXIMUM SEED LOT SIZES C R O P MAXIMUM SEED LOT SIZE 5% TOLERANCE Maize 40,000 kg 42,000 kg Cereal seed and seed 30,000 kg 31,500 kg larger than cereal seed (e.g groundnuts, rice, Soyabeans, sorghum, etc.) Seed the size of cereal 20,000 kg 21,000 kg seed (other than cereal seed) e.g. pigeon peas, cowpeas. Seed smaller than cereal 10,000 kg 10,500 kg seed (e.g. onion, watermelon, tomato, etc.) Made this day of 5-11 , 2018 JOSEPH JONATHAN NDANEMA Minister of Agriculture