Sierra Leone Seed Certification Agency Regulations, 2018.

SIERRA LEONE SEED CERTIFICATION AGENCY REGULATIONS, 2018. In exercise of the powers conferred on him by section 91 of the Sierra Leone Seed Certification Agency Act, 2018 the Minister hereby makes the following Regulations– PART I–PRELIMINARY

In these Regulations unless the context otherwiserequires - "Act" means the Sierra Leone Seed Certification Act, 2018 (Act No. 5 of 2018); "controlled growing'' means the growing of plants to determine the cultivar purity, disease infection and other factors; "Controller of Seeds" means the Minister responsible for agriculture; "cultivar" means a subdivision of any species of seed which can be distinguished from other subdivisions of that species by means of growth, plant, fruit or other characteristics; Interpretation Short tittle 2 3 "cultivar purity" means the percentage by number of seeds or plants found to be true-to-type under laboratory, field or control growing examination; "defect test" means a test carried out to determine the percentage by weight of broken, chipped, diseased or shriveled seeds; "hybrid" means a plant which grows from seed produced as a result of controlled crossing between two or more genetically unlike parents; "isolation" means the required distance in space or time between two crops of the same species or between two crops of too closely related species to prevent contamination either mechanically or by pollination; "International Seed Testing Association'' means the association of laboratories which are authorised to check on the marketability of seed as defined in laws of the trading partner countries of the World Trade Organisation; "quality declaration " means seed produced from commercial seed or higher class; "release" means the official authorisation for the multiplication of a new variety; "seed lot" means a specified quantity of seed, which is homogenous and physically identifiable; "stability" means occurrence of essential characteristics in avariety after repeated reproduction; "value for cultivation and use" means agricultural and produce value of a variety; "variety list" means an official list of varieties approved by the Variety Release and Registration Committee for certification purposes.

The seeds set out in the First Schedule shall be theprescribed seeds for the purposes of the Act and these Regulations. PART II–CERTIFICATION, QUALITY DECLARATION AND OTHER RELATED MATTERS

(1) No person shall sell any seed unless the seed hasbeen certified or the Agency issues a quality declaration. (2) No species of seed set out in the Second Schedule shall be offered for sale unless it has been certified. (3) The seeds set out in the Second Schedule shall be for compulsory certification for the purposes of the Act. (4) The Agency shall not certify any seed unless the seed is produced, inspected, sampled, tested and complies with the standards set out in the Fourth Schedule. (5) The Agency shall certify seeds in 6 different classes in accordance with the Third Schedule. (6) Cultivars approved by the Variety Release and Registration Committee established under paragraph (a) of subsection (4) of section 81 of the Act, recorded on the National Catalogue of Plant Species and Varieties referred to in section 67 of the Act and the West African Catalogue of Plant Species and Varieties shall be eligible for certification. (7) Any seed which contains noxious weeds or noxious ergots shall not be eligible for certification.

The Agency shall issue a quality declaration when aseed conforms to the standards set out in Part (A) of the Fifth Schedule.

(1) Certification issued or quality declared by the Agencyshall be valid for – Prescribed Seed certification. Quality declaration. Validity of certification and quality declaration. 4 5 (a) a period of 9 months in the case of cereals, pulses declaration. and oil crops; (b) a period of 12 months from the date of completion of seed testing in the case of vegetables; (c) a period of 3 months in the case of cassava if the seed crop is still in the field and not exceeding 2 years from the date of planting after first rationing (d) a period not exceeding 2 months from the date of planting and 2 months from the date of the previous harvest for rationed crop in the case of sweet potato if the seed is still in the field . (2) Harvested cassava and sweet potato planting materials shall not be revalidated.

(1) A seed inspector conducting a field inspection shallrefuse to certify a crop if he is satisfied that - (a) the crop is so heavily contaminated with weeds, other species or pests so as to render the crop unfit for seed or make in-spections impracticable; (b) the isolation distance or the standards relating to crop rotation, off-types and other cultivars, prescribed in the Fourth Schedule have not been complied with; (c) there are more than 3 pollinating females per thousand plants in the case of hybrids of maize and sorghum; or (d) the crop exceeds the approved and registered hectare by more than 10 percent. (2) If a seed crop does not reach the standards for the class it has been grown, it may be approved in a lower class or rejected for certification if found to be of lower standard than that prescribed for certified seed of the lowest class. (3) For the purpose of certification, there shall be a minimum number of the following inspections- (a) for open and self-pollinated crops , a minimum of four inspections, one of which shall be before planting, second at vege-tative stage, third at flowering stage and fourth at clearance for harvesting; (b) for commercial seed class, a minimum of one inspection at clearance for harvesting stage; (c) for hybrids, a minimum of 5 inspections, 2 of which shall be during flowering stage. (4) A report of every field inspection shall be made by the seed inspector as set out in Form 3 of the Seventh Schedule, and shall be countersigned by the registered grower or his representative. Seed sampling.

(1) The sampling of seed lots shall be conducted inaccordance with the International Seed Testing Association rules. (2) Crops from different fields of the same origin, species and cultivar which have passed field inspections may be blended under supervision of an official seed inspector and bulked to constitute one seed lot. (3) With respect to pre-basic and basic seed, a seed lot shall be constituted by the product of one farm. (4) The seed shall be weighed using weights approved under the Weights and Measures Act, 2010 (Act No. 5 of 2010). Seed sampling. Crop certification. 6 7 (5) The maximum seed lot sizes shall be as stipulated in the Eighth Schedule. (6) The seed sampler who conducts the sampling shall submit a sample together with a report of his sampling as set out in Form 16 of the Seventh Schedule and report shall be countersigned by the applicant or his representative. (7) A seed sample shall be collected after sealing seed lot and submitted to the Agency for post control purposes in quantities determined by the Controller of Seeds. (8) A seed lot which has been sampled in accordance with these regulations may be moved from one place to another.

(1) Seed lots which have been sampled and tested underthese regulations shall be controlled grown in accordance with instructions issued by the Agency. (2) The Agency shall prepare a report on each control growth carried out under these regulations as set out in Form 18 of the Seventh Schedule. (3) Notwithstanding sub-regulations (1) and (2), control growth for all crops prescribed in the First Schedule and of higher classes shall be compulsory. (4) The Certifying Agency shall determine the percentage of seed lots to be control grown for each crop and class. Seed packaging.

(1) Certified seed lot shall be packed in bags securelyclosed and sealed by a seed inspector and labeled with a certification label. (2) Where certified seed lots have to be repacked, the repacking shall be done only with the approval of the Agency and under the Agency's supervision.

(1) A seed seller whose seed quality has been declaredunder these regulations shall label each package of seed being offered for sale and such label shall state the species, type (hybrid or composite, rain fed or irrigated), cultivar, minimum physical purity (percentage by weight), minimum germination capacity (percentage by number), seed class, certification number, lot number, weight, date of test and warning text in case the seed lot is treated. (2) The label shall be of such colour as set out in the Third Schedule.

The seed inspector or seed sampler who seals bags shallsubmit a report of sealing in accordance with Form 16 as set out in the Seventh Schedule

(1) Seeds shall be stored both before and after certificationin a manner satisfactory to the Controller of Seeds to avoid disease infection and contamination . (2) Buildings where seeds are stored shall be disinfected with a disinfectant approved by the Controller of Seeds. (3) Each year the Controller of Seeds shall recommend the chemicals appropriate for disinfection and seed treatment.

(1) The National Seed Testing Station established undersection 59 Seed Testing of the Act shall be the official seed testing station. (2) The National Seed Testing Station shall– (a) license seed testing stations in accordance with section 60; (b) monitor seed testing stations; (c) inspect registered seed crops and conduct laboratory tests on submitted samples in accordance with International Seed Testing Association rules; (d) test all exported and imported seeds in accordance with International Seed Testing Association rules; and (e) issue international and national seed certificates respectively; (f) record the results of laboratory seed tests; Controlled growth. Seed labeling. Sealing of Storing of The National Station. Seed Packing. 8 9 (g) record the results of laboratory seed tests in accordance with Form 17 as set out in the Seventh Schedule and state whether the seed can be offered for sale; (h) retain a portion of each submitted sample for referenc during the validity of the certification period.

(a) located in a premises approved by the Controller of seeds ; (b) equipped in accordance with laboratory audit requirements; (c) managed by a licensed seed analyst; (d) subject to the supervision of the Agency. (2) A person shall not make any changes to a seed testing station unless he applies for modification of the station and receives approval from the Controller of Seeds. (3) A licensed seed analyst shall- (a) test seeds in accordance with International Seed Testing Association rules and shall include a defect test as prescribed in Part B of the Fifth Schedule ; (b) record the results of seed tests on a deed analysis certificate and state in the certificate whether the seeds can be offered for sale or not and the class of the seeds; (c) make the records available for inspection by the Controller of Seeds at reasonable times; (d) retain a portion of submitted samples for reference during the validity of the certification period; (e) maintain a level of performance during testing satisfactory to the Controller of seeds. 15 The testing of seeds for the purposes of determining seed quality shall be done either in the National Seed Testing Station or a licensed seed testing station. PART III-REGISTRATION OF SEED GROWERS

(1) An application for registration as a seed grower shallbe made seed in accordance with Form 1 as set out in the Seventh Schedule. (2) Each application shall be accompanied by a fee as prescribed in the Sixth Schedule and shall refer to the growing of one crop cultivar only. (3) An application shall not be approved in respect of land on which during the preceding season, other cultivars of the same crop or other too closely related crops have been grown. (4) On registering as a seed grower, the Agency shall furnish the applicant with a certificate of registration as set out in Form 2 of the Seventh Schedule, specifying the conditions for growing registered seed crops. (5) Unless the Agency decides otherwise, only one cultivar of the same species shall be permitted on the same farm. (6) The registered seed crop shall not exceed the approved hectare by more than 10 percent, and any excess over this amount shall be destroyed without compensation, immediately on the request of a seed inspector. (7) The Agency shall keep a register of registered seed growers, seed crops, cultivars and dealers. (8) A seed grower shall plant the appropriate parent seed Licensed seed testing station. Testing of Registration as grower. 10 11 for the production of his registered seed class and shall keep a record of such parentage including certification labels and invoices as may be sufficient to satisfy the Agency in this respect. (9) All seed crops shall be registered not later than end of April every year for rain fed crops and not later than end of November of every year for irrigated crops.

The testing of seeds for the purposes of determining seedquality shall be done either in the National Seed Testing Station or a licensed seed testingstation.

(1) Applications for registration as seed grower may notbe accepted after the period limited in sub-regulation (1) of regulation 16 but the Agency may accept such registration if it is made within one month after the expiration of the time limited for that purpose. (2) A fee for late registration as prescribed in Sixth Schedule shall be imposed for seed growers registered within one month after the time limited in sub- regulation (1) of regulation 16.

A registered seed grower shall plant the class of seedsappropriate for his production; and shall retain such evidence of that class as may be sufficient to satisfy the Agency. PART IV- LICENCES

(1) With the exception of official seed inspectorsappointed under section 82 of the Act, no person shall inspect seeds without a licence to inspect as set out in Form 5 of the Seventh Schedule. (2) An application for a license to inspect seeds shall be made in accordance with Form 4 of the Seventh Schedule accompanied by a fee prescribed in the Sixth Schedule. (3) The Controller of Seeds shall issue a license to inspect seeds if he is satisfied that the applicant has undergone appropriate training and qualifies to be a seed inspector. (4) A licence to inspect seeds shall- (a) specify the conditions relating to the inspection of seeds; and (5) A licensed seed inspector shall be subject to supervision by the Agency and shall at all times maintain a level of performance satisfactory to the Controller of Seeds. (6) The Controller of Seeds shall keep a register of holders of licences to inspect seeds; (7) The minimum qualifications for a licence seed inspector shall be the same as that of an official seed inspector.

(1) With the exception of official seed samplers, no personshallsample seeds without a licence as set out in Form 7 of the Seventh Schedule and issued by the Controller of Seeds. (2) An application for a licence to sample seeds shall be made in accordance with Form 6 of the Seventh Schedule and shall (3) The Controller of Seeds shall issue a licence to sample seed if he is satisfied that the applicant has undergone appropriate training to sample seeds and qualifies to be a seed sampler. (4) A licence to sample seeds shall- (a) specify the conditions relating to the sampling of seeds; and (b) be valid for a period of twelve months (5) A licensed seed sampler shall be subject to supervision by the Agency and shall maintain a level of performance satisfactory to the Controller of Seeds. (6) The Controller of Seeds shall keep a register of holders of licences to sample seeds. (7) The minimum qualifications for a licensed seed sampler shall be the same as that of an official seed sampler. Testing of Late seed registration application. Evidence of seed grown. License for Seed Inspectors. seed samplers. 12 13

(1) With the exception of Official seed analysts no personshall analyse seeds without a licence to analyse seeds as set out in Form 9 of the Seventh Schedule issued by the Controller of Seeds. (2) An application for a licence to analyse seeds shall be made in accordance with Form 8 of the Seventh Schedule and shall (3) The Controller of Seeds shall issue a licence to analyze seed if he is satisfied that the applicant has undergone appropriate training to analyse seeds and is qualified to be a seed analyst. (4) A licence to analyse seeds shall- (a) set out the conditions relating to analysis of seeds; and (5) A licensed seed analyst shall be subject to the supervision of the Agency and shall maintain a level of performance satisfactory to the Controller of Seeds. (6) The Controller of Seeds shall keep a register of holders of licenses to analyse seeds. (7) The minimum qualifications for a licensed seed analyst shall be the same as that of an official seed analyst.

(1) No person shall test seeds unless that person holds alicence as set out in Form 11 of the Seventh Schedule issued by the Controller of Seeds. (2) An application for a licence to test seeds shall be made in accordance with Form 10 of the Seventh Schedule and shall (3) The Controller of Seeds shall issue a licence to test seeds if he is satisfied that the applicant has the ability and appropriate facilities to test seeds. (4) A license to test seed shall be valid for a period of 12 months. (5) A licensed seed testing laboratory shall be subject to the supervision of the Agency and shall maintain a level of performance satisfactory to the Controller of Seeds. (6) The Controller of Seeds shall maintain a register of holders of licences to test seeds.

(1) With the exception of official seed processors, noperson shall process seeds without a licence to process seeds as set out in Form 13 of the Seventh Schedule issued by the Controller of Seeds. (2) An application for a licence to process seeds shall be made in accordance with Form 12 of the Seventh Schedule and shall (3) The Controller of Seeds shall issue a licence to process seeds if he is satisfied that the applicant has the appropriate processing facilities to produce quality seeds. (4) A licence to process seeds shall- (a) set out the conditions relating to the processing of seeds; and (5) A licensed seed processing plant shall be subject to the supervision of the Agency and shall maintain a level of performance satisfactory to the Controller of Seeds. (6) The Controller of Seeds shall keep a register of holders of licences to process seeds.

(1) No person shall sell seeds without a seed seller'slicence issued by the Controller of Seeds as set out in Form 15 of the Seventh Schedule. (2) An application for a seed seller's licence shall be made in accordance with Form 14 set out in the Seventh Schedule and shall be accompanied by a fee prescribed in the Sixth Schedule. seed analysts. seed testing. seed processing. seed sellers. (3) The Controller of Seeds shall issue a seed seller's licence if he is satisfied that the applicant has the ability, appropriate knowledge and facilities to maintain the quality of seeds. (4) A seed seller's licence shall- (a) set out the conditions relating to the maintenance of the seeds to be exposed for sale; and (5) A licensed seed seller shall be subject to the supervision of the Agency and shall maintain a level of performance satisfactory to the Controller of Seeds. (6) The Controller of Seeds shall keep a register of holders of seed seller's licence. (7) The Controller of Seeds or his representative shall enter and inspect any premises where seeds are kept for sale. (8) A report of every seed premises inspection shall be made by the seed inspector in accordance with Form 22 of the Seventh Schedule and shall be countersigned by the owner of seeds or his representative.

Licences issued under the Act and these Regulations maybe revoked or suspended by the Controller of Seeds in the event of any breach of the conditions set out in a particular licence.

A person aggrieved by any decision of the Agency underthese Regulations may appeal pursuant to section 32 of the Act. PART V–IMPORTATION AND EXPORTATION

(a) unless the person holds a seed seller's licence; Revocation or suspension of licence. Appeals. (b) unless a notice to import the seeds has been submitted in accordance with Form 19 of the Seventh Schedule and is approved by the Controller of Seeds; (c) the seeds comply with the minimum standards set out in the Fourth Schedule . (2) A notice to import seeds shall refer to one seed lot of a given specie and cultivar. (3) An importer of seeds shall notify the Agency about thearrival of the consignment to facilitate sampling for the purpose of checking its quality. (4) The Controller of Seeds shall - (a) regulate the certification of imported seed lots according to the certification scheme in Sierra Leone; and (b) restrict the importation of any specie and cultivar of seeds.

(1) A person shall not export seed unless he obtains theauthorisation of the Controller of Seeds. (2) A notice to export seeds shall be submitted in accordance with Form 23 as set out in the Seventh Schedule (3) The Controller of Seeds shall regulate the export of seeds of any crop and cultivar. PART VI–PLANT VARIETY

A plant variety shall be released in Sierra Leone if it hasbeen a plant tested by the Agency under the Sierra Leone agroecological sites for 2 years and found suitable for commercialisation in Sierra Leone. Importation of seeds. Exportation of seeds. Release of variety. 14 15

Notice to convene a meeting shall be announced in writingby the release meetings. Secretary of the Variety Release and Registration Committee at least 4 weeks before the expected date of the meeting.

(1) An applicant for variety release shall deposit anauthentic sample of the variety with the Agency which shall form the living description of the variety. (2) The parent lines of a variety for which certification is compulsory shall be made available to the Agency for the purpose of distinctness, uniformity and stability testing and familiarisation by the Agency. (3) In the case of hybrids, testing shall include seed production technology. (4) A variety shall present certain advantages in terms of agricultural or produce value over released varieties. (5) A variety which has met the requirements shall not be considered for release unless it has also met the distinctness, uniformity and stability test requirements.

(1) An applicant for variety release shall submit a writtenapplication to the Secretary of the Variety Release and Registration Committee. (2) An application under sub- regulation (1) shall be accompanied by an application fee as set out in the Sixth Schedule to cover the costs of multi-location testing or evaluation tests and all relevant documentation including the application for the distinctness, uniformity and stability test and completing Form 21 of the SeventhSchedule.

(1) In order to obtain enough information for release,official variety testing shall be done for a minimum of two growing seasons. (2) For released varieties elsewhere, the Variety Release and variety testing. Registration Committee may grant an exemption from the required minimum number of years of testing. Notice of variety Requirements for release. Application for release. Duration of and exemption, from duration of official variety testing.

A plant variety released in foreign countries and broughtinto Sierra Leone for seed production shall be subjected to the same release

(1) An applicant shall be free to propose thedenomination of a plant variety. . (2) Varieties shall carry denominations which are simple, short, easily pronounced and not likely to be misspelt.

(1) There shall be a variety list and a list of active varietiesmaintained and regularly updated by the Agency. (2) A variety list under sub-regulation (1), shall be a list of all the varieties released in Sierra Leone including the names and addresses of the dealers. Release of foreign varieties. Rules for of denomination varieties Lists of varieties 16 17 FIRST SCHEDULE Regulations 2, 8(4) PRESCRIBED SEEDS CEREALS: Maize Zea mays L. Rice Oryza sativa L. Sorghum Sorghum bicolor (L.) Moench OIL CROPS: Groundnut Arachis hypogaea L. Sesame Sesamum indicum PULSES: Cowpea Vigna unguiculata (L.) Walp. Soya bean Glycine max (L.) Merr. Pigeon pea Cajanus cajan ROOT CROPS: Cassava Manihot esculantum. Sweet Potato Ipomea batata. Iris potato Solanum tuberosum Yam Dioscorea spp. TREE CROPS: Coffee Coffea spp. Caocao Theobroma cacao Oil Palm Elaeis guineensis Cashew Anacardium occidentale L. VEGETABLES: Cabbage Brassica oleracea L Carrot Daucus carota L. Cauliflower Brassica oleracea lonvar. botrytis (L.) Alef. var.botrytis L.. Cucumber (including gherkins) Cucumis sativus L. Eggplant Solanum melongena L. Kale Brassica oleracea covar. acephala (DC.) Alef. Leek var. medullosa Thell + var. viridis L. Lettuce Allium porrum L. Okra Lactuca sativa L.Hibiscus esculentus L. Onion Abelmoschus esculentus Pepper Allium cepa L. Pumpkin Capsicum annuum L. Radish Cucurbita pepo L. Rape Raphanus sativus L. Tomato Brassica napus L. Water melon Lycopersicon lycopersicum (L.) Karst. Ex Farw. Citrullus lanatus (Thunb) Matsum et Nakai SECOND SCHEDULE Regulations 3(2), 3(3) SEEDS FOR COMPULSORY CERTIFICATION SPECIES. All hybrid crops THIRD SCHEDULE Regulations 3(5), 10(2) SEED CERTIFICATION SCHEME CODE CLASS PARENT SEED AND AVAILABILITY COLOUR OF LABEL A Breeder/ Produced from the breeder's parent Voilet stripe on Pre-basic material under control of the breeder white Seed and supervision of the SLeSCA. More than one generation may be permitted by the Controller of Seeds. B Foundation Produced from Breeder/Pre-basic White Basic Seed Seed and officially inspected. Only one generation permitted. R1 Certified Seed, Produced from Foundation Blue stripe 1st generation /Basic Seed and officially inspected. on white 18 19 R2 Certified Seed, Produced from Certified Seed, Red stripe 2nd generation 1st generation (or higher class) on white and officially inspected. R3 Certified Seed, Produced from Certified Seed, Red stripe 3rd generation 2nd generation (or higher class) on white and officially inspected. D/R4 Commercial Produced from Certified Seed, Green stripe seed 3rd generation (or higher class) on white (Certified Seed, and officially inspected at 4th generation) least once. QDS Quality Produced from Commercial Green Declared seed or higher class. seed E Emergency Non certified seed used in the Red class case of acute seed shortage following a state declaration of a national disaster. Standards are set by the Controller of Seeds. FOURTH SCHEDULE Regulation 6(1)(b) 1. STANDARDS FOR CERTIFIED SEED A. Field Inspection I. Minimum standards for isolation (metres), off types and/or other cultivars Isolation, metres (minimum) Off types and/or other cultivars Species A B R1 R2, R3, R4 A B R1 R2, R3 R4 Cereals: I. Maximum number per 10 square meters Rice 10 5 3 3 5 5 10 30 30 II. Maximum number per 1000 plants (heads) Maize 400 400 200 200 1 1 3 3 10 Sorghum 400 300 200 200 2 2 5 5 10 Pulses: I. Maximum number per 10 square meters soya bean 10 10 5 5 1 1 2 2 5 II. Maximum number per 1000 plants (heads) Cowpea 25 10 5 5 1 1 2 2 5 Pigeon pea 250 200 100 100 0.00% 0.10% 0.20% 0.20% 0.20% 20 21 A. Field Inspection (contd.) I. Minimum standards for isolation (metres), off types and/or other cultivars Isolation, meters (minimum) Off types and/or other cultivars Species A B R1 R2, R3, R4 A B R1 R2, R3 R4 Oil crops: II. Maximum number per 1000 plants (heads) Groundnut 5 5 3 50/3 1 1 2 2 5 Sesame 15 15 5 5 5 5 5 7 7 Species Vegetables II. Maximum number per 1000 plants (heads) Cucumber 1000 1000 600 400 2 2 5 5 10 Cabbage 1000 1000 600 400 2 2 5 5 10 Carrot 1000 1000 750 500 5 5 10 10 20 Cauliflower 1000 1000 600 400 2 2 5 5 10 Kale 1000 1000 600 400 2 2 5 5 10 Leek 1500 1500 1000 600 5 5 10 10 20 Lettuce 100 100 50 25 2 2 10 15 30 Onion 1000 1000 400 400 5 5 10 10 20 Peper 200 200 100 50 1 1 2 2 5 (incl. Chilli) Pumpkin 1000 1000 800 600 2 2 10 15 30 Rape 1000 1000 600 400 2 2 5 5 10 Tomato 100 100 50 50 2 2 5 10 20 Water melon 1000 1000 800 600 1 1 2 5 10 Okra 1000 1000 600 600 2 2 5 5 10 Raddish 1000 1000 600 600 2 2 5 5 10 Egg plant 1000 1000 600 400 2 2 5 5 5 Note: White maize shall be isolated from all classes of yellow maize as follows:- A-B 500m, C1- C4 300m Vegetables (contd.) II. Maximum number per 1000 plants (heads) 22 23 A. Field Isolation II. Isolation, time (minimum) Species Time (days) Cereals 28 Maize 28 Sorghum III. Minimum number of inspections SEED CLASS CROP A - B C1 - C4 Groundnuts 4 4 Soybeans 4 4 Sesame 4 4 Rice 4 4 Beans 4 4 Sorghum OP 4 4 Sorghum H 5 5 Cowpeas/Pigeon peas 4 4 Maize OP 4 4 Maize H 5 5 (SEASONS BEFORE GROWING SEED OF SAME SPECIES) SEED CLASS CROP A - B C1 - C4 Groundnuts 1 1 Sesame 1 1 Soybeans 1 1 Rice (Low land) 2 1 Rice (Up land) 1 1 Beans 1 1 Sorghum OP 2 2 Sorghum H 2 2 Cowpea/Pigeon pea 1 1 Maize OP 1 1 Maize H 1 1 * The 1st inspection within 60 days after planting the cuttings; * The 2nd inspection about 120 days after planting the cuttings; * The 3rd inspection about 180 days after planting the cuttings; * The 4th just before cutting the stems. Crop Declaration Any establishment of seed crops shall be the subject of a declaration submitted to Sierra Leone Seed Certification Agency before the establishment of the crops. Otherwise, the crops shall be refused by Sierra Leone Seed Certification Agency. Origin of the Parent Seed Any producer establishing a seed crop shall provide details on the origin, the quantity, the variety and category of the parent seed to Sierra Leone Seed Certification Agency. If the producer cannot provide such details, the crop shall be rejected. Previous Crop For at least one crop year, the plot shall not be used to grow cassava, unless it is of the same variety and provided that this plot was planted with certified cuttings of the same generation or a previous generation. In the case of irrigated developed plots, this rule may not be applied. In this case, and after pre-irrigation of the multiplication plot, it is required to destroy any regrowth by tillage operations three weeks before planting. The plot shall be free of any cassava shoots. Planting Areas Fields for the multiplication of cassava cuttings shall not be established in marshy areas or in flood-prone lowlands in rainy seasons. Producers of cassava cuttings are required to seek fertile and well drained loose land. Cultural Conditions of Seed Fields Field with bad cultural condition is a cause for refusal by Sierra Leone Seed Certification Agency if the criteria below are not met. i. Varietal Purity All off-types shall be uprooted and carried away by the producer. ii. Weeds Any field producing cassava cuttings must be clean. Any specific impurity and weeds shall be regularly removed by the producer. iii. Health Status The presence of dangerous diseases and insects in a field of cassava cuttings is a cause for refusal by SLeSCA. Note: for other crops, the minimum number of inspections shall (Iv) Field Standards Rotation) (For Crop Note: for vegetable crops, the minimum number of seasons shall be one. (V) Vegatatively propagated Crops A minimum of 4 inspections shall be conducted: a) Cassava Number of Field inspections 24 25 Storage of Cassava Cuttings The lots of stems or cuttings shall be kept in shaded places to avoid rapid drying and reduced latex in stems. These stems or cuttings shall not be attacked, either by diseases or herbivorous insects such as locusts and termites. Sampling The sample to submit to the laboratory shall include 20 untreated cuttings. The length of the cuttings shall be approximately 20cm each. The sampling of cuttings shall be done by officers of Sierra Leone Seed Certification Agency or any other authorized body. The sample shall be kept in paper bags. Certification of Cassava Cuttings/Crop Refusal The lots of cassava cuttings submitted for certification shall meet all regulatory requirements and particularly comply with the standards specified in Table 6 below. A plot is refused if the standards in the Table are not met. SEED QUALITY PARAMETERS A/B R1-R3 R4/QDS Minimum rotation (years/seasons) 1 1 1 Minimum isolation (m) 5 5 5 Minimum distance between varieties (m) 3 3 3 Maximum permitted rations 3 3 3 Varietal purity (%) (5x30 counts/ha) 99 90 90 Maximum off-types (%) 0.10 0.10 0.20 Cassava mosaic disease - Max incidence (%) 0 0 0 Cassava bacterial blight - Max mean severity 0 0 0 Cassava brown streak disease - Max incidence (%) 0 0 0 Cassava mealybug - Max incidence (%) 0 0 0 SEED QUALITY PARAMETERS A/B R1-R3 R4/QDS Anthracnose - Max incidence (%) 0.5 0.5 0.1 Cassava green mite - Max mean severity 3.5 3.5 3.5 Scale insects - Max incidence (%) 2 2 5 Presence of latex when cutting a Avoid certifying old or dried stems stem or a cutting Harvesting age - new crop 8-24mths 8-24mths 8-24mths Harvesting age - ratoon crop 6-24mths 6-24mths 6-24mths Minimum length of stake 20cm 20cm 20cm Minimum diameter of stake 2cm 2cm 2cm Minimum number of nodes/stake 5 5 5 Maximum damaged nodes 10% 10% 10% Validity of certification 2mths 2mths 2mths (b) Yam (Dioscorea spp) Generations of Certified Yam Minisetts Three generations for the category of certified minisetts allowed such as "RI", "R2" and "R3" respectively. Number of Field Inspections A minimum of three inspections shall be conducted on yam during its growth phase: * The 1st inspection shall occur about 90 days after planting, * The 2nd inspection shall occur about 150 days after planting, * The 3rd inspection during harvest. 26 27 Crop Declaration Any establishment of seed crop shall be the subject of a declaration submitted to Sierra Leone Seed Certification Agency before the establishment of the crops. Otherwise, the crop will be refused. Origin of the Parent Seed Any producer establishing a seed crop field must be able to provide details on the origin, the quantity, the variety and category of the parent seed, submitted to Sierra Leone Seed Certification Agency. If the producer cannot provide such documents, the crop will be rejected. Previous Crop For at least one crop year, the plot must not have been used to grow yam crop, unless it is of the same variety and provided that this plot was planted with certified mini setts of the same generation or a previous generation. In the case of irrigated developed plots, this rule may not be applied. In this case, and after pre-irrigation of the multiplication plot, it is required to destroy any regrowth by tillage operations three weeks before planting. The plot shall be free of any yam regrowth. Planting Areas The chosen multiplication fields must not be infested with parasitic plants or weeds such as quack grass (Imperata cylindrica). These fields shall not be established in marshy or shaded areas or in flood-prone lowlands in rainy seasons. Producers of cuttings are required to seek fertile and well drained loose land. Cultural Conditions of Seed Fields Field with bad cultural condition is a cause for refusal by Sierra Leone Seed Certification Agency if the criteria below are not met. i. Varietal Purity All off-types including their tubers shall be uprooted and removed by the producer. Missing plants after roguing of a production field shall not exceed 10%. ii. Weeds Any field producing yam minisetts must be clean. During roguing, weeds shall be removed. iii. Health Status Any infected plant shall be systematically removed with its tubers by the producer and destroyed out of the plot. Storage of Yam Minisetts Lots There should be optimal conditions for the storage of the lots to ensure the preservation of the minisetts until their marketing or use. Sampling of Yam minisetts The sample to be submitted to the laboratory shall include at least 20 untreated yam minisetts. The sample shall be collected in paper bags by officers from Sierra Leone Seed Certification Agency or any other authorized body. Yam Minisett Certification/Crop Refusal The plots/lots of yam minisetts submitted for certification shall comply with the standards specified in Tables 3 and 4 below. It is refused by Sierra Leone Seed Certification Agency if the standards are not met Table 2: Criteria and standards for yam setts field controls Minimum Distance (in meters) Foundation and Certified breeder plants plants Sources of contamination Yam plots with different varieties 5 m 5 m Field of the same variety but non-compliant in terms of varietal purity 5 m 5 m Criteria Maximum acceptable percentage Maximum off-types (%) 0.05% 0.10% Minimum analytical purity (%) 99% 98% Plants showing symptoms of viral diseases (%) 0% 0% Maximum tolerance levels of plants or tubers with symptoms of visible infestations caused by: * Anthracnose 0.05% 0.1% * Angular spots (Curvularia sp) 0.05% 0.1% * Rod/stem mealy bugs 0% 0% * Mealy bugs on minisetts during harvest 0.1% 1% * Nematode on minisetts during harvest 0.05% 1% 28 29 Table 3: Types and standards of laboratory analysis of yam minisetts Standards for each class Breeder and Certified plant foundation plants Maximum weight of the minisetts 150 - 300 g 200-400 g Maximum off-size tubers (%) - number of non-conforming tubers regarding size in a lot of yam setts 5 % 5 % Maximum non-conforming yam setts: skinned, crushed, rotten or damaged by pests other than mealy bugs or nematodes (%). 5 % 5 % Maximum yam setts noncomplying with the varietal characteristics (%) 0 % 0 % Maximum yam setts infested by nematodes (%) 0 % 0 % Maximum yam setts infested by rod/stem mealy bugs (%) 0% 0% c). Sweet Potatoes and Irish Potatoes (Solanum tuberosum L.) Number of Field Inspections Throughout vegetation, seed potato production fields shall be under the supervision of Sierra Leone Seed Certification Agency. At least three inspections are required as follows: * The 1st inspection after planting, * The 2nd inspection during flowering, * The last inspection 3 weeks before the destruction of vines. These inspections particularly aim at checking the following: the origin of the plant material; the field history; farming practices; compliance with isolation standards; the counting of off-types; the presence of diseases and insects. Crop Declaration Any establishment of seed crop field shall be the subject of a declaration and submitted to Sierra Leone Seed Certification Agency. Otherwise, the crop will be refused. Origin of the Parent Seed Any producer establishing a seed crop field must be able to provide details on the origin, the quantity, the variety and category of the parent seed and these documents shall be submitted to Sierra Leone Seed Certification Agency. If the producer cannot provide such documents, the crop will be rejected. Previous Crop During the previous crop year, the plot shall not be used to grow potato, unless it is of the same variety and provided that this plot was planted with certified seed of the same generation or a previous generation. In the case of irrigated developed plots, this rule may not be applied. In this case, and after pre-irrigation of the multiplication plot, it is required to destroy any regrowth by tillage operations three weeks before planting. The plot shall be free of any potato regrowth. Planting Areas The production of seed potatoes shall not be conducted in marshy areas or in flood-prone lowlands during the rainy season. Cultural Conditions of Seed Fields Field with bad cultural condition is a cause for refusal by Sierra Leone Seed Certification Agency if the criteria below are not met. i. Varietal Purity Varietal purification shall be performed by the producer from the beginning of vegetation until the time of vine destruction. This is to remove all off-types and regrowth located in the isolation area. ii. Health Status Any seed potato field shall be free of dangerous pathogens transmissible through seed. The plants affected by viral diseases, blackleg, rhizoctonia or verticillium shall be removed with tubers and carried away from the field and destroyed. Lot Size The constitution of seed potato lots shall comply with the rules set out by ISTA. The maximum weight of a seed potato lot is 10 tons. Control of Seed Potatoes Seed control shall be conducted from harvest to their final packaging. This control covers the following: 30 31 * Storage conditions to limit losses due to respiration, transpiration, germination and disease; * Packages that are new and resistant; * The treatment product that is mentioned on the certification label. Sampling The sample to be submitted for laboratory analysis must include at least 20 tubers or 20 sprouted untreated plants. The sample shall be collected in brown paper bags by officers of Sierra Leone Seed Certification Agency or any other authorized body. Certification of Seed Potatoes Batches of seed potatoes submitted for certification shall meet all regulatory requirements and particularly comply with the standards specified in Tables 9, 10 and 11 (i). Sweet potato Table 2: Criteria and standards for Sweet potato field controls Breeder and Certified Certified(R4) Foundation (R1 - R3) Q D S (1) Minimum Rotation (years) 1 1 2 (2) Minimum Isolation (meters) 75 70 50 (3) Maximum permitted Ratoons (Number) 1 2 2 (4) Varietal Purity - Minimum sample 5 x 50 5 x 50 5 x 50 plants size (counts/Lima) - Maximum off-types 0.5 1 2 (% by number) (5) Diseases (Maximum incidence) - Sweet potato Virus disease (% by number of plants) 0.5 0.5 5 (7) Harvesting age of seed crop - new crop 2 - 3 months - ratoon crop 3 weeks (8) Size of planting material - Length of stake/vine 20 - 30 cm (from tip) - Diameter of stake/vine _ - Number of nodes/duds 5 (ii). Irish Potato Table 7: The minimum isolation standards for the production of Seed Irish potatoes Breeder Isolation (Jeunes families) Foundation Foundation Certified Certified (Super Elite) (Elite) (A and B) Seed F1, F2, F3 F1, F2, F3 1 empty row 20 m 30 m 40 m 500 m Super Elite 20 m 1 empty row 20 m 30 m 400 m Elite 30 m 20 m 1 empty 20 m 300 m row Certified 40 m 30 m 20 m 1 empty row 200 m A and B 32 33 Table 8: Criteria and standards for seed Irish Potato field controls Criteria Breeder Foundation Foundation Certified (Jeunes familles (Super) (Elite) A B F1, F2, F3 Elite Maximum stunted plants 1% 7% 7% 7% 10% infected with blackleg (E. carotovorapv. atroseptica) 0% 0% 0.5% 1% 2% infected with wart (Synchitrium endobioticum) 0% 0% 0% 0% 0% infected with potato ring rot (C. m. subsp. sepidonicum) 0% 0% 0% 0% 0% Maximum off-types 0% 0.1% 0.1% 0.2% 0.2% infected with verticillium wilt (V. arboatrum) 0% 0.5% 1% 3% 5% infected by viruses 0% 0.25% 0.33% 1% 3% infected with Rhizoctonia (R.solani) 0% 1% 5% 10% 10% Table 9: Types and standards of laboratory analysis of seed Irish Potatoes Criteria Standards for all seed categories Maximum tubers infested with nematodes (%) 0% Maximum tubers infested with ringworm (%) 0% Maximum tubers infected by fusarium wilt (%) 2% superficial scab (%) 2% Maximum tubers infected with late blight (%) 1% Maximum inert materials (%) 2% Maximum stamp-like marks and serious damage (%) 5% Maximum misshapen/damaged tubers (%) 3% Maximum off-size tubers (max %) 6% by dry or wet rot (%) 0.10% with powdery scab (%) 5% with wart (%) 0% with ring rot (%) 0% Maximum tubers infected with bacterial blight 0% Maximum tubers infected with viruses 0% 34 35 (VI) Other Criteria and Standards for Field Control Criteria RICE Standards for controls at field level Breeder Foundation Certified (B) (B) (R1,R2,R3) Minimum isolation of a variety which is sensitive to diseases compared to other varieties (meters) 100 100 100 Maximum diseased plants (%) 0.01% 0.01% 0.5% Maximum of other species grown which are difficult to separate (%) 0.01% 0.01% 0.02% Maximum hazardous weed (%) 0.01% 0.01% 0.02% MAIZE Maximum diseased plants 0.05% 0.10% 0.10% SORGHUM Maximum diseased plants per 500 m 3 3 3 COWPEA Maximum diseased plants (%) 0.10% 0.10% 0.20% PIGEON PEA Other crop plants (Max. % by No.) 0.10% 0.10% 0.50% General condition of the crop: If the crop is severely damaged or lodged and irregularly flowered or otherwise damaged that makes assessment difficult will be rejected GROUNDNUT Maximum diseased plants/500 m2 0 0 3 ONION Maximum diseased plants (%) 0 0 0 TOMATO Maximum diseased plants (%) 0.1% 0.1% 0.1% Maximum plants showing symptoms of viral and bacterial diseases (%) 0 0 0 B. Laboratory tests I. Quality requirements for different classes with respect to the analysis figures concerning purity, germination capacity, weed seeds and moisture content. Purity Germination Capacity Weed seeds, e x c l u d i n g Moisture noxious weeds Content (%) (% by weight) (% by number) (number per kg) Species A-B C1-C3 C4 A-B C1-C3 C4 A B C1-C3 C4 A-C4 Cereals: Maize (OP) 99.0 99.0 99.0 90 90 90 1 2 5 10 13.0 Maize (Hybrid) 99.0 99.0 9S.0 SO 90 90 1 2 5 10 13.0 Rice 99.0 9S.0 9S.0 SO SO SO 10 10 50 50 13.0 Sorghum (OP) 99. 9S.0 9S.0 SO SO SO 10 10 50 50 12.0 Sorghum (H) 99.0 99.0 99.0 SO SO SO 10 10 50 50 12.0 Pulses: Cowpea 99.0 99.0 9S.0 75 75 75 1 2 5 10 13.0 Soyabean 99.0 99.0 9S.0 75 75 75 1 2 5 10 14.0 Pigeon pea 9S.0 9S.0 98.0 75 75 75 5/kg 5/kg 10/kg 10/ 9.0 kg Groundnut 98.0 98.0 98.0 75 75 75 1 2 5 5 10.0 Sesame 98.0 98.0 98.0 85 85 75 5 5 50 100 36 37 B. Laboratory tests (contd.) I. Quality requirements for different classes with respect to the analysis figures concerning purity, germination capacity, weed seeds and moisture content. Purity Germination Capacity Weed seeds, e x c l u d i n g Moisture noxious weeds Content (%) (% by weight) (% by number) (number per kg) Species A-B C1-C3 C4 A-B C1-C3 C4 A B C1-C3 C4 A-C4 Vegetables: Cucumber 98.0 98.0 98.0 80 80 80 2525 25 50 50 8.0 Cabbage 98.0 98.0 98.0 75 75 75 200 25 50 100 8.0 Carrot 98.0 97.0 97.0 75 75 75 25 250 250 300 8.0 Cauliflower 99.0 98.0 98.0 85 80 80 75 25 50 100 8.0 Kale 99.0 98.0 98.0 85 80 80 25 29 50 100 8.0 Leek 99.0 99.0 98.0 80 75 75 25 25 50 100 7.0 Lettuce 98.0 98.0 97.0 80 75 75 25 25 50 100 8.0 Onion 98.0 98.0 98.0 70 70 70 25 25 50 100 8.0 Pepper (Chilli) 99.0 98.0 98.0 75 70 70 25 25 50 100 8.0 Pumpkin 98.0 98.0 98.0 75 75 75 100 25 50 100 7.0 Rape 99.0 98.0 98.0 85 80 80 25 100 200 250 8.0 Tomato 98.0 98.0 98.0 75 75 75 25 25 50 100 8.0 Water melon 98.0 98.0 75 75 25 25 50 100 8.0 98.0 75 Okra 98.0 98.0 98.0 75 75 75 50 25 50 100 8.0 Raddish 98.0 98.0 80 80 25 75 75 100 8.0 98.0 80 Egg plant 98.0 98.0 98.0 80 80 80 25 50 50 8.0 Notes: The following seeds are evaluated as germinable: (a) All fresh ungerminated seeds of cereals; (b) 75% of hard seeds in pulses. B. Laboratory tests (contd.) II. Quality requirements for cultivar/variety purity. Maximum number (%) seeds of foreign cultivars Certification Classes Species A B C1 C2-C3 C4 Cereals 0.3 0.3 0.3 0.3 0.3 Maize 0.2 0.2 0.2 0.2 0.2 Rice Sorghum 0.2 0.2 0.2 0.2 0.2 Pulses: Cowpea 1.0 1.0 0.2 0.3 0.3 Soyabean 0.5 0.5 0.5 0.5 0.5 Pigeon pea 0.1 0.1 0.2 0.3 0.3 Groundnut 0.1 0.1 0.2 0.2 0.2 Sesame 1.0 1.0 0.3 0.1 2.0 38 39 Notes: Even though the minimum requirements for certification have been fulfilled the certification of a seed lot shall be refused or permitted in a lower class if: (a) the seed to a great extent (more than 15%) is mixed with ergots or infected with seed-borne diseases and insects; (b) because of mold or musty smell the seed cannot be considered to stand storage without loss in germination capacity; (c) After considering the cultivar and the year's crop growth the seed is of unsatisfactory quality with regard to cleaning, scarifying or grading. C. Control Growing Foreign cultivars including off-types, Maximum permitted percentage by number Species A B C1 C2-C3 Cereals 0.3 0.3 0.3 0.3 Maize 0.3 0.3 0.3 0.3 Rice 0.2 0.2 0.2 0.2 Sorghum 0.2 0.2 0..5 0.5 Pulses: Cowpea 0.1 0.1 0..2 0..2 Soyabean 0.5 0.5 0.5 0.5 Pigeon pea Groundnut 0.1 0.1 0.2 0.2 Sesame 0.3 0.3 1.0 2.0 Vegetables: Cucumber 0.2 0.2 0.5 0.5 Cabbage 0.2 0.2 1.0 1.0 Carrot 0.5 0.5 0.5 0.5 Cauliflower 0.3 0.3 1.0 2.0 Kale 0.3 0.3 1.0 2.0 Leek 0.3 0.3 1.0 2.0 Lettuce 0.1 0.1 0.3 1.0 Onion 0.5 0.5 1.0 1.0 Pepper 0.2 0.2 0.4 1.5 Pumpkin 0.1 0.1 0.3 1.0 Rape 0.3 0.3 1.0 2.0 Tomato 0.2 0.2 0.5 1.0 Water melon 0.1 0.1 0.3 1.0 NOTES: In view of the frequency of disease infection the Sierra Leone Seed Certification Agency determines in every special case whether the seed lot can be approved in the respective classes or not. 40 41 FIFTH SCHEDULE Regulations 4, 14(3)(a), MINIMUM STANDARDS OF QUALITY DECLARED S EED A. Purity and germination tests Species Purity (% by weight) Germination capacity (% by number) Cereals Maize (O.P) 97.0 75 Rice 98.0 98.0 Sorghum (O.P) 98.0 70 Pulse Crops: Cowpea 98.0 75 Soyabean 97.0 70 Pigeon pea 98.0 75 Groundnut 96.0 75 Vegetables: Cabbage 98. 0 75 Carrot 97. 0 65 Cauliflower 98. 0 75 Cucumber 98. 0 75 Eggplant 98. 0 60 Kale 98. 0 75 Leek 98. 0 75 Lettuce 98. 0 75 Okra 98. 0 55 Onion 98. 0 55 Pepper 98. 0 65 Pumpkin 98. 0 65 Radish 98. 0 75 Rape 98. 0 65 Tomato 98. 0 75 Water melon 98. 0 75 Note: O. P = Open Pollinated B. Defect tests Species Defect (minimum %) Sample size (minimum g) Cereals Maize 2.5 500 Rice 2.0 250 Sorghum 2.0 250 Oil Crops Groundnuts 5.0 500 Pulses Cowpea 3.0 500 Soyabeans 3.0 500 Pigeon pea 3.0 500 Species Purity (% by weight) Germination capacity (% by number) 42 43 SIXTH SCHEDULE Regulations 7(2), 19(2), 20(2), 22(2),23(2), 24(2),33(2) PRESCRIBED FEES A. LICENCES Registration as Seed Grower per HA: LEONES Hybrid crops Le 60,000 per hectare Other crops Le 45,000 per hectare Quality declared seed Le 15,000 per hectare basis Late registration 25% more on original fee B. LICENCES Seed Seller (a) General Le 300,000 per annum (b) Limited Le 225,000 per annum (c) Restricted Le 225,000 per annum (d) Unrestricted Le 225,000 per annum -Seed Inspector's Licence Le 135,000 per annum -Seed Analyst's Licence Le 135,000 per annum -Seed Sampler's Licence Le 135,000 per annum -Seed Testing Lab. Licence Le 490,000 per annum -Seed Processing Licence Le 300,000 per annum C. TESTING OF SEEDS (Leones) Weed determination by Number Germination by Number Moisture Purity Content Species Cereals Le 45,000 Le 45,000 Le 45,000 Le 45,000 Pulses Le 45,000 Le 45,000 Le 45,000 Le 45,000 Oil crops Le 45,000 Le 45,000 Le 45,000 Le 45,000 Vegetables Le 45,000 Le 45,000 Le 45,000 Le 45,000 D. VARIETY TESTINGAND REGISTRATION Application for release Le 150,000 per application Distinctness, Uniformity and Stability test Le 800,000 per variety per year National variety release trials Le 800,000 per variety per site per year Control growing Le 300,000 per seed lot per site E. MISCELLANEOUS TESTS Description LEONES Seed Health Test - Mycological Le 60,000 - Bacteriological Le 60,000 - Virological Le 60,000 - Verification of cultivars Le 45,000 Defect test Le 45,000 Grading Le 45,000 Other Le 45,000 44 45 Notice to Import Seeds - Vegetables Le 150,000 per seed lot - other crops Le 250,000 per seed lot H. Appeal Le 300,000 Notes 1. Double the normal fees shall be charged for the tests required to be done immediately and not in the normal sequence. 2. Fees for seed testing are charged per test.

Prescribed Forms Form 1 Regulation 16(1) APPLICATION FOR REGISTRATION AS SEED GROWER Applicant's name and address:.............................................................................................. Name and address of farm:................................................................................................... Species to be grown: . . . . . . . . . . . . . . . . . . ...Cultivar:.................................................... Parent seed: Class:.........................Certification No:................. Quantity (kg): ............. Source of parent seed......................................................................................................... For hybrids: Female parent: Cultivar: . . . . . . . . . Class: . . . . . Certification No: . . . . . . . . . . Quantity (kg): Male parent: Cultivar: . . . . . . . . . Class: . . . . . Certification No: . . . . . . . . . . Quantity (kg):........................................................................................................................................ Proposed hectare:.................................. Proposed planting date:.................................... Previous species and cultivars grown in the field during the last two growing season: Species and cultivar Season (year) .................................................................................................................................................. 46 47 Comments: ............................................................................................................................ Date: ....................................................Signature: ............................................................... (A map giving clear instructions on how to reach the farm must be drawn as specified below:) Application received: ............................... Fee paid:.............................for .................. hectares Approved for the period..................................................to.............................................. Not approved for reasons.................................................................................................. REGISTRATION No. .......................................................................................................... .... ........................................................... .................................................................. Form 2 CERTIFICATE OF REGISTRATION AS SEED GROWER (Regulation 8 (4)) REGISTRATION No:.................... Name and address of seed grower:....................................................................................... ............................................................................................................................................... You are hereby registered as a seed grower to grow: Species: ...................................................................................................................................... Cultivar:................................................................................................................................. Intended seed class:............................................................................................................... From parent seed stock of: Seed class:.......................Source.……………….…Certification No:…………………… For hybrids: Female parent: Cultivar: .................Class: ......................... Certification No:.................... Male parent: Cultivar: ....................... Class:..................Certification No:................... This registration is valid for the period: ...................................to.................................. …………………………………… ………………………………………… 48 49 Form 3 Regulation 6(4) FIELD I NSPECTION REPORT No: ................... Name and address of seed grower:................................................................................... ....................................................................................................................................................... Name of farm:.............................................................................................................................. Crop registration No: ........................... Species: .................... Cultivar:...........Intended seed class: ................................................................................................................................. Parent seed Certification No.: ........................................................................................... For hybrids: Female parent: Certification No................Male parent: Certification No.:..................... INSPECTION RESULT Hectares (planted): .................................................................................................................. Isolation (metres/days/barriers): ...................................................................................... Cultivar purity: ...................................................................................................................... Diseases: .............................................................................................................................. Weeds and other crop plants: ........................................................................................ Remarks: ............................................................................................................................ Date:…………………............... ………………………………… ……………………………… Signature of Grower Signature and Inspector's No. Form 4 APPLICATION FOR SEED INSPECTOR'S LICENCE (Regulation 12(2)) Applicant's name and address:.......................................................................................... ............................................................................................................................................... Employer's name and address:.......................................................................................... ............................................................................................................................................... Qualification (certificates, diplomas, degrees, etc.): ........................................................... ................................................................................................................................................... Employment record: Employer post period of service ................................................................................................................................................... ........................................................ ................................................ Date Signature of applicant Application received: .....................................Fee paid..................................................... Approved for the period.......................................... to........................................................ Not approved for reasons.................................................................................................. LICENCE No. ........................................................................................................................ ………………………...............… ………………............…………………… 50 51 Form 5 Regulation 19(1)(2) SEED INSPECTOR'S LICENCE LICENCE No. .................. A Seed Inspector's licence is hereby granted to (Name and address): ................................................................................................................................................. ................................................................................................................................................ ................................................................................................................................................ of (Employer's name and address): ................................................................................................................................................ .................................................................................................................................................... ................................................................................................................................................... for the period ....................................................to............................................................... This licence is issued subject to the conditions specified below: ……………………...……… .......................................... 1. Field inspections shall be conducted in accordance with Regulation 12(1). 2. The holder of this licence shall make available field inspection reports to Sierra Leone Seed Certification Agency as and when directed by the Controller of Seeds. 3. The holder of this licence may also sample seed. 4. The licence is valid for twelve months. 5. The Controller of Seeds may revoke or suspend this licence without notice if he is satisfied that the holder of the licence has conducted himself in a manner inconsistent with these regulations. 6. The holder of a licence shall be required to reapply to licensing Agency in case of movement from one Organisation to another within 21 days. 52 53 Form 6 Regulation 20(2) APPLICATION FOR SEED SAMPLER'S LICENCE Applicant's name and address:............................................................................................... ............................................................................................................................................... Employer's name and address:........................................................................................... ................................................................................................................................................ Qualification (certificates, diplomas, degrees, etc.): ............................................................ ............................................................................................................................................... Employment record: Employer post period of service ................................................................................................................................................. ............................................ ............................................. Date Signature of applicant Application received:...................................................Fee paid ............................................ Approved for the period ........................................to......................................................... Not approved for reasons LICENCE No......................................................................................................................... ......................................................... ................................................ Form 7 Regulation 20(1) SEED SAMPLER'S LICENCE LICENCE NO.......................... A Seed Sampler's licence is hereby granted to (name and address): ................................................................................................................................................ ..................................................................................................................................................... ................................................................................................................................................... of (employer's name and address): ................................................................................................................................................ .................................................................................................................................................... .................................................................................................................................................. or the period .............................................to...................................................................... This licence is issued subject to the conditions specified below: .............................................. ................................................ 1. Seed sampling shall be conducted in accordance with Regulation 13. 2. The holder of this licence shall not carry out seed sampling without a Seed Sampler's licence. 54 55 3. The holder of this licence shall make available seed sampling reports to Sierra Leone Seed Certification Agency as and when directed by the Controller of Seeds. 4. The licence is valid for twelve months. 5. The Controller of Seeds may revoke or suspend this licence without notice if he is satisfied that the holder of the licence has conducted himself in a manner inconsistent with these regulations. 6. The holder of a licence shall be required to reapply to licensing Agency in case of movement from one organization to another within 21 days Form 8 Regulation 21(2) APPLICATION FOR SEED ANALYST'S LICENCE (Regulation 14(2)) Applicant's name and address:......................................................................................... .......................................................................................................................................................... Employer's name and address:............................................................................................. ............................................................................................................................................... Qualification (certificates, diplomas, degrees, etc.): ........................................................... ................................................................................................................................................ Employment record: Employer post period of service ................................................................................................................................................ ................................................................................................................................................. ..................................................... ......................................................... Date Signature of applicant Application received: ............................................Fee paid.............................................. Approved for the period ......................................... to ..................................................... Not approved for reasons LICENCE No. ..................................................................................................................... ..................................................... ........................................... 56 57 Form 9 Regulation 21(1) SEED ANALYST'S LICENCE (Regulation 14 (1)) LICENCE No. .............. A Seed Analyst's Licence is hereby granted to ( name and address): ......................................................................................................................................................... .................................................................................................................................................. ............................................................................................................................................... of (employer's name and address): for the period ...........................................to ...................................................................... This licence is issued subject to the conditions specified below: .................................................... ......................................................... 1. Seed analyses shall be conducted in accordance with Regulation 14 (1). 2. The licence is valid for twelve months. 3. The Controller of Seeds may revoke or suspend this licence without notice if he is satisfied that the holder of the licence has conducted himself in a manner inconsistent with these regulations. 4. The holder of a licence shall be required to reapply to the licensing Agency in case of movement from one Organization to another within 21 days Form 10 Regulation 22(2) APPLICATION FOR SEED TESTING LICENCE Applicant's name and address: Name and address of premises: .............................................................................................. .................................................................................................................................................. Species to tested: ..................................................................................................................................................... ............................................................................................................................................... Type of seed testing equipment (Please attach list). ................................................... ............................................... Date Applicant Application received:................................... Fee paid....................................................... Approved for the period............................................... to ................................................ Not approved for reasons................................................................................................... LICENCE No. ........................................................ ................................................ 58 59 Form 11 Regulation 22(1) SEED TESTING LICENCE (Regulation 15 (1)) LICENCE No. .............. A Seed Testing Licence is hereby granted to (name and address): ................................................................................................................................................... ............................................................................................................................................... . ........................................................................................................................................................... of (name and address of premises): ............................................................................................................................................... ................................................................................................................................................... ..................................................................................................................................................... for the period ......................................................to............................................................ This licence is issued subject to the conditions laid out overleaf. ..................................................... ....................................................... A licensed seed testing station shall - (a) be housed in premises approved by the Controller of Seeds and shall be equipped in accordance with requirements specified. No change shall be made without prior approval of the Controller of Seeds to the accommodation or equipment of the station, except replacement of consumable stores. (b) be in charge of a licensed seed analyst. (c) record the results of the seed test on a certificate in Form 17 set out in the Seventh Schedule. (d) make available to the certifying agency every sample tested for random sampling as specified in the International Seed Testing Association rules. (e) state in the certificate whether the seeds are marketable and the category of the seeds. (f) make records available for inspection by the Sierra Leone Seed Certification Agency at all reasonable times. (g) be subject to supervision by the Sierra Leone Seed Certification Agency and shall at all times maintain a level of performance satisfactory to the Controller of Seeds in the tests which it undertakes. 60 61 Form 12 Regulation 23(2) APPLICATION FOR SEED PROCESSING LICENCE Applicant's name and address:............................................................................................. ................................................................................................................................................... Name and address of premises: ............................................................................................. ................................................................................................................................................... Type of drying facilities: ..................................................................................................... Type of cleaning facilities: ................................................................................................. Type of dressing and packaging facilities: ...................................................................... Type of storage facilities:........................................................................................................ Remarks:...................................................................................................................................... Date:............................................. Signature:……………………………………………… Application received........................................... Fee paid .................................................. Approved for the period ...................................................... to ............................................. Not approved for reasons .................................................................................................. Inspected by: ........................................................... Date:................................................. LICENCE No. ..................................................................................................................... ........................................................ ................................................ Form 13 Regulation 23(1) PROCESSING LICENCE LICENCE No: ................. Name and address of seed processor:............................................................................... ..................................................................................................................................................... ........................................................................................................................................................ A Seed Processing License of the following crop(s): ......................................................... is hereby granted to you for processing of seeds at (name and address of premises): ........................................................................................................................... .................................................................................................................................................... ..................................................................................................................................................... .......................................................................................................................................................... for the period: ............................................................ to.......................................................... This Licence is issued subject conditions specified below: ..................................................... ................................................ 1. Offer the machinery in the processing plant regularly for inspections. 2. Display this licence at the place of processing of seed. 3. Licence is valid for twelve months. 4. The Controller of Seeds or his representative shall have access to the processing premises at all times. 5. The Controller of Seeds may revoke or suspend this licence without notice if he is satisfied that the conditions for the licence have not been met. 62 63 Form 14 Regulation 24(2) Ref. APPLICATION FOR SEED SELLER'S LICENCE Applicant's name and address:............................................................................................... .................................................................................................................................................... I hereby apply for a Seed Seller's Licence of the following class(es) (delete where not applicable): (a) General (b) Limited (c) Restricted (d) Unrestricted Name and address of premises: Species to be sold: Type of storage facilities: Date: .............................................. Signature:.................................................................... Application received: ..................................... Fee paid ................................................... Approved for the period .......................................... to.................................................... Not approved for reasons...................................................................................................... LICENCE No...................................................................................................................... ........................................................ ................................................................... Form 15 Regulation 24(1) SEED SELLER'S LICENCE LICENCE No: ................ Name and address of seed seller:............................................................................................. .......................................................................................................................................................... .................................................................................................................................................. A Seed Seller's Licence of the following class(es): ............................................................. is hereby granted to you for sale of seeds at (name and address of premises): ................................................................................................................................................. ......................................................................................................................................................... ............................................................................................................................................... ............................................................................................................................................... for the period:................................................ to..................................................................... This Licence is issued subject conditions specified below: ................................................. ............................................... 1. Offer the seed for retest before the expiry date of the current certification. 2. Store seed in a clean, cool and dry place. 3. Display this licence at the place of sale of seed. 4. Licence is valid for twelve months. 5. The Controller of Seeds or his representative shall have access to the trading premises at all times. 6. The Controller of Seeds may revoke or suspend this licence without notice if he is satisfied that the conditions for the licence have not been met. 64 65 Form 16 Regulation 11 THE S EEDS REGULATIONS, 2018 SAMPLING AND SEALING REPORT REPORT No: ...................... Applicant's name and address: ............................................................................................. .................................................................................................................................................... Crop registration No:.......................................................................................................... Crop certification No: ........................................................................................................ Species: ..........................................................Cultivar:.......................................................... Intended seed class:............................................................................................................. Lot No: .......................Weight of Lot: ………….....……kg................................................. Number and size of containers …………………………………………............................. Tests required:...................................................................................................................... ................................................................................................................................................. Sampling Remarks:.............................................................................................................. ................................................................................................................................................. Sealing Remarks:.................................................................................................................. .................................................................................................................................................... Date: ……………….......................... ………………………… ……………………………… Signature of Applicant or Representative Signature of Sampler Sampler's No. Form 17 Regulation 13(2)(g SEED ANALYSIS CERTIFICATE SIERRA LEONE SEED CERTIFICATION AGENCY SPECIES: CULTIVAR: CLASS: TEST NO: DATE RECEIVED: DATE SAMPLED: LOT NO: ORIGIN: WEIGHT OF LOT: KGS NAME AND ADDRESS OF APPLICANT: PURITY, % WEIGHT GERMINATION, % NUMBER GERMINATION CAPACITY, % Pure Inert Other Weed Normal Hard Fresh Abnormal Dead Seed matter crop seed seeds seedlings Seeds seeds Seedlings seeds Kind of inert matter: Species of other seeds: Species of weed seeds: NUMBER DETERMINATION: Total number of weeds per Kg…………………. 66 67 Other crop seeds: Weed seeds: Moisture Content, % Cultivar Purity, % OTHER DETERMINATIONS Remarks: Date Reported........................................ .......................................... For Controller of Seeds Form 18 Regulation 8(2) THE SEEDS REGULATIONS, 2 018 CONTROL GROWING REPORT REPORT No. ....................... To: ............................................................... ................................................................... .................................................................... Species: ................................................................................................................................. Cultivar: ................................................................................................................................ Certification No: ...................................... Seed Lot No: .................................................... Seed Class:........................................Date Planted:................................................................ Grower:..................................................................................................................................... ................................................................................................................................................. ................................................................................................................................................. TESTS RESULTS Other crop plants:................................................................................................................... ..................................................................................................................................................... ................................................................................................................................................ Off types: .............................................................................................................................. .................................................................................................................................................... ................................................................................................................................................. 68 69 Diseased plants: ....................................................................................................................... ............................................................................................................................................... Cultivar Purity....................................................................................................................................... Remarks:...................................................................................................................................... ......................................................................................................................................................... ............................................................................................................................................... ................................................................................................................................................ ............................. ........................................................................................... Date For/ Controller of Seeds Form 19 NOTICE TO IMPORT SEED (Regulation 28 (b)) Applicant: …………………………………………………………………........………… Physical Business Address: ……………………………………………………..……… Species:…………………………………………………………………………………………... Cultivar:………………………………………………………………………………………… Quantity to be imported: …………………… (in words) ………………………………… Country of origin: …………………..Exporting Company (Name and Address)………………… Status of variety in Sierra Leone: Released:….. Not released.…Pre Released….Others (specify)….......... Official marks of the seed lot: …………………………………………………………... Quality of seed (copy of seed certificates(s) to be enclosed):………………………… Point of entry: …………………………………………………………………...……….. Reasons for the importation:………………………………………….....……………… Expected date for the importation (please specify): ……………………………………. Please note that the following conditions apply to this notice: 1. Seed Import Permit Shall Be Given Before The Seed Arrives In The Country 2. Seedlot Must Be A Companied With A Phytosanitary Certificate 3. Seedlot Must Be Accompanied With An International Seed Testing Association / National Certificate 70 71 4. Sierra Leone Seed Certification Agency Shall Be Notified Before Seed Is Distributed 5. Sierra Leone Seed Certification Agency Shall Draw A Seed Sample For Testing And Reference Purposes 6. This Noticeto Import Seed Is For A Single Entry Only Date: ………….......……… Signature of Applicant: …………………......…….. Notification received: …………………… Fees paid………………………………… Notification approved/rejected……........ Notification No. …………………………… Date: …………………………… Signature (Controller of Seeds): ……………….... Form 20 Regulation30 (1) (a) (i) APPLICATION FOR NATIONAL VARIETY RELEASE TRIALS (Pre-release; including DUS testing) To: The Secretary, Variety Release and Registration Committee, C/O Sierra Leone Seed Certification Agency e-mail: ……………………………………. 1. Name & Address of Applicant: …………………………………………………….. ………………………………………………………………………………………...…… 2. Species:………………………………………………………………………….......... 3. Preliminary designation: ………………………………………………………….... 4. Parentage: …………………………………………………………………………....… 5. Genetic origin, breeding methods etc. : …………………………………………….. 6. Maturity group (early, medium, Late): ……………………………………………… 7. Grain type (dent, semi dent, flint, colour, etc): ……………………………………. 8. Type of release* (general, specific i.e.): …………………...........…………………. 9. Quantity of seed submitted (seed over leaf): …………………………………...… 10.Botanical characteristics. Detailed information…………………………..………… 11.Date Sample submitted: ………………………………….............…………………. Date application received: …………………………………………………....………… Date seed sample received: ………………………………………………………………. Date Fees/amount paid: ……………………………………………….………………….. 72 73 Form 21 Regulation 33(2) APPLICATION FOR VARIETY RELEASE To: The Secretary, Variety Release and Registration Committee, Tel: ...................................... E-mail.................................. 1. Name &Address of applicant: ……………………………………………………….. 2. Breeder (Institution, Country): ………………………………………………………. 3. Representative: …………………………………………………………………....… 4. Species: ……………………………………………………………………........……. 5. Preliminary designation/Code name: ……………………………………………….. 6. Proposed variety name: ……………………………………………………................. 7. Parentage: ………………………………………………….........................………… 8. Genetic origin, breeding methods etc: ……………………………………………… 9. Country of origin: …………………………………………………………………….. 10. Is the variety released in any country? If yes state country and year of release: ……………………………………….………….............................………….........…. 11. Reason(s) for application: ………………………………………………………........ 12. Distinctness, Uniformity, Stability test results from Sierra Leone Seed Certification Agency / Sierra Leone Agricultural Research Institute 13. National Variety Release Trials results from Sierra Leone Seed Certification Agency / Sierra Leone Agricultural Research Institute. 14. Any other information that may support your application Date: …………………….... Signature: …………………… Note: 1. Submit 8 copies each application Date application received: …………………………………………………………......... 74 75 Form 22 Regulations 17(8), 24(e) SEED WAREHOUSE/SLABS INSPECTION REPORT Name of applicant…………………………………………………………….............……. Telephone number:………………………………………………………………………. Name of premises:……………………………………………………………....………… Physical address:………………………………………………………………….………. INSPECTION RESULTS (Warehouse Conditions) Roof/Walls: Ok Not ok Floor/Slab: Ok Not ok Ventilation: Ok Not ok Storage facilities: Ok Not ok General Remarks ……………………………………………………….............................. . .................................................................................................................................................... ................................................................................................................................................... .................................................................................................................................................. OVERALL DECISION/ACTION Premises: License withdrawn ………..… License suspended …………………… Approved for licensing …………. Not approved for licensing……… Seeds stocked:Detained/confiscated………….Recommended for destruction……… Recommended for re- testing ……………. …………………… Date …………………………….. ……………..................................…………. Signature of Authorized Representative Signature of Inspector Form 23 Regulation 29(2) NOTICE TO EXPORT SEED Applicant: ……………………………………………………………………..…………… Physical BusinessAddress: ……………………………………………………………… Species: ……………………………………………………………………….............…... Cultivar: ……………………………………...................................……………………… Quantity to be exported: …………………….. (in words) ……………………………… Country of final destination: ………………...................................…………Name and Address……………….……......................................................................................…… Status of variety in Sierra Leone: Released:……... Not released.……….Others (specify)….. Official marks of the seed lot: ………………………………………………………..….. Quality of seed (copy of seed certificates(s) to be enclosed): ………………………. Point of exist: …………………………………………………………………………….. Expected date for the exportation (please specify): ………………………………….. Date:………………… Signature of Applicant: ……………………..……………… Notification received: …………………… Fees paid ………………………………… Notification approved/rejected……...... Notification No. …………………………… Date: ………………………… Signature (Controller of Seeds): ……………….... 76 77 EIGTH SCHEDULE Regulation 7(5) MAXIMUM SEED LOT SIZES C R O P MAXIMUM SEED LOT SIZE 5% TOLERANCE Maize 40,000 kg 42,000 kg Cereal seed and seed 30,000 kg 31,500 kg larger than cereal seed (e.g groundnuts, rice, Soyabeans, sorghum, etc.) Seed the size of cereal 20,000 kg 21,000 kg seed (other than cereal seed) e.g. pigeon peas, cowpeas. Seed smaller than cereal 10,000 kg 10,500 kg seed (e.g. onion, watermelon, tomato, etc.) Made this day of 5-11 , 2018 JOSEPH JONATHAN NDANEMA Minister of Agriculture